Legal Assistant; Intermediate

Position: Legal Assistant (Intermediate)
Career Opportunities# Legal Assistant (Intermediate)
Calgary Permanent Full-Time## Overview Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, is currently looking for a Legal Assistant to join the Calgary office.

Reporting to the Director, Administration, the Legal Assistant will provide high-level administrative and legal support to lawyers and senior staff by managing documentation, client communication and file organization with precision and professionalism. The legal assistant ensures efficient workflow, maintains compliance with Firm and legal standards and contributes to the success of client service delivery.
** Primary responsibilities include, but are not limited to:
** Legal Support and Document Management
* Managing administrative and clerical tasks associated with the lawyer’s practice, both legal and non-legal
* Drafting, editing and formatting legal documents, contracts, correspondence and court forms with accuracy
* Identifying gaps or inconsistencies in documentation and escalating concerns appropriately

Client Relations and Communication
* Acting as a point of contact for clients, handling routine inquiries and corresponding professionally and confidentially
* Communicating with clients as needed and responding to client requests
* Establishing relationships with clients as a representative of the lawyer

Practice and Workflow Management
* Organizing and prioritizing the lawyer’s workflow, including monitoring and tracking deadlines, time entries, filing deadlines, travel arrangements and other ad hoc needs
* Assessing competing priorities and exercising sound judgement in managing deadlines under pressure
* Coordinating and supporting business development activities, such as professional association memberships, client relations activities or seminars

Collaboration and Team Support
* Working closely with assigned lawyers and all lawyers, law clerks, paralegals and staff to support case management and Firm-wide initiatives
* Providing guidance and mentorship to junior legal assistants, sharing knowledge and best practices to strengthen team effectiveness

Professionalism and Ethics
* Handling sensitive client and firm information with discretion, adhering to ethical and privacy obligations
* Demonstrating initiative in expanding legal knowledge and staying updated on procedural changes
* Applying practical problem-solving skills to navigate unexpected challenges with client requests or administrative workflows
* 8-10 years of professional experience as a legal assistant or executive assistant in a large, top-tier law firm or professional services environment
* Legal assistant or paralegal diploma/certificate from a recognized institution
* Strong knowledge of legal terminology, filing requirements and/or court procedures
* Exceptional organizational skills with attention to detail and accuracy
* Proficiency with legal software, document management systems and Microsoft Office suite
* Ability to manage multiple tasks and meet tight deadlines in a fast-paced environment
* Professionalism, discretion and strong client service orientation
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