Paralegal & Board Coordinator

The AIC () is an industry-funded, Crown-controlled regulatory organization. The AIC regulates Alberta’s insurance industry, supporting more than 50,000 licensees and issuing over 94,000 licenses annually across the second-largest insurance jurisdiction in Canada. We are committed to regulatory excellence, public protection, and fostering a culture of compliance across Alberta’s insurance industry.

Reporting directly to the General Counsel & Corporate Secretary, the Paralegal & Board Coordinator is a unique role that combines executive support, governance and legal responsibilities. This position serves as a trusted partner to the CEO, Board of Directors, Committees, and Legal team, ensuring the smooth operation of governance processes and legal administration across the organization.

This is an office-based position located in Calgary.

You are a highly organized, proactive professional who thrives in a fast-paced environment and enjoys keeping important work moving forward. You are skilled at calendar management and can balance competing priorities, communicate effectively, exercise sound judgment, and handle sensitive information with discretion. You anticipate needs before they arise, build strong relationships with stakeholders, and continuously look for opportunities to improve processes and efficiency.

The Legal team plays a critical role in supporting AIC’s regulatory mandate and governance framework. The team provides legal and regulatory support, appeals administration, privacy and access information, policy development and enables regulatory decision making.

Working closely with the General Counsel, CEO and Board Chair, the Paralegal & Board Coordinator coordinates Board and Committee activities, supports regulatory and legal processes, manages governance documentation, and provides executive support to the CEO. The position plays a key role in ensuring effective governance, regulatory compliance, and the successful execution of organizational priorities. This position provides backup support to the Paralegal and Council Coordinator.

• Provide executive support to the CEO, including calendar management, meeting coordination, travel arrangements, briefing materials, correspondence, and stakeholder communications.
• Coordinate all Board and Committee activities, including scheduling meetings, preparing agendas and materials, recording minutes, and tracking action items.
• Serve as a key governance resource for Board members and committees, maintaining governance records, policies, and documentation.
• Manage legal and governance records in accordance with privacy legislation and organizational requirements.
• Draft, review, and coordinate legal correspondence, reports, decisions, presentations, and governance documents.
• Support the Paralegal & Council Coordinator in the:
• administration of Industry Council meetings, appeal hearings, and other regulatory proceedings.
• coordination of access to information requests ensuring compliance with applicable privacy legislation.
• Assist with policy development, governance initiatives, reporting, and continuous improvement projects.
• Work with Corporate Services to deliver corporate events, stakeholder meetings, and special projects on behalf of the CEO and organization.

• Legal Assistant or Paralegal diploma from a recognized post-secondary institution (required).
• Additional certifications in privacy legislation or related areas are an asset.

• Minimum 5 years of experience as a Legal Assistant or Senior Paralegal, or related legal support role, preferably in a law firm or regulatory environment.
• 3+ years’ experience supporting Boards of Directors, Committees, or governance…