Legal Assistant

Who We Are

At Litco Law, we are known for our extraordinary and unsurpassed firm culture – and for the people behind that culture. We’ve been recognized as a Canadian Top Employer and as one of Canada’s Most Admired Corporate Cultures and know that this kind of success only happens when you have amazing people on your team who are passionate about their work, the company, and their clients.

By joining Litco Law, you will be part of an incredible team of passionate, purpose-driven people who believe in excellence and focus on doing their best work every day. Our core values guide everything we do and are reflected in how we interact with our clients, team members, and community.

• Have minimum of 3 - 5 years experience in a litigation legal assistant capacity or similar role
• Hold a Legal Assistant Diploma/Certificate from a recognized institution, or have equivalent practical experience
• Have experience supporting lawyers through the litigation process, from intake through resolution
• Demonstrate strong proficiency with MS Suite applications, including Word, Excel, Outlook, Teams, and Power Point
• Have strong written and verbal communication skills, excellent interpersonal skills, and sound judgement
• Can maintain strict confidentiality and safeguard sensitive client and firm information
• Work efficiently under pressure and can manage changes, interruptions, competing priorities, and strict deadlines
• Demonstrate strong attention to detail and organizational skills, with a proven track record of responsiveness, accuracy, and meeting deadlines
• Are able to learn new systems quickly and use them effectively and efficiently
• Have effective prioritization, problem-solving, and time-management skills
• Are comfortable working independently while also collaborating with lawyers and team members
• Are open to learning and receptive to constructive feedback
• Are able to successfully pass a criminal and background record check

Our Legal Assistants play an essential role in keeping client files organized, accurate, and moving efficiently through the litigation process. Reporting to the Legal Assistant Manager, you will provide day-to-day support to assigned lawyers while coordinating with clients, opposing counsel, medical professionals, insurance adjusters, vendors, and other parties.

• Manage and maintain client files in a logical and orderly manner, ensuring information is accurately documented in the firm’s file management software
• Support the efficient movement of client files through each stage of the litigation process
• Assist with collecting and organizing evidence and information required to advance client claims
• Draft, file, and serve legal documents, including Statements of Claim, Affidavits of Records, Applications, Affidavits, Orders, and other litigation documents
• Monitor and ensure filing, service, and other critical limitation deadlines are met
• Communicate professionally and effectively with clients, opposing counsel, medical practitioners, insurance adjusters, vendors, and other external parties
• Manage lawyer calendars and coordinate questionings, mediations, JDRs, trials, client meetings, and related logistics
• Schedule Independent Medical Examinations, vocational assessments, specialist assessments, and other appointments as required
• Meet with clients to swear or affirm Affidavits, execute documents, provide updates, and answer questions
• Review and track trust conditions on settled files, ensuring required documentation is properly completed and provided
• Work collaboratively with lawyers and team members while taking ownership of assigned tasks and responsibilities
• Identify opportunities to keep files, processes, and communications organized and moving forward
• Perform other duties…