Legal Assistant, Corporate and Commercial Law

About Prelia Canada (formerly DS Lawyers Canada) – Global reach, local strength

Prelia Canada is a leading international law firm, recognized for its strong local roots and global reach. We support our clients by providing strategic, tailored legal solutions that go beyond borders and address the complex challenges of today’s markets.

In Canada, our six offices located in Québec City, Montréal, Toronto, Ottawa, Vancouver, and Calgary are trusted partners to businesses of all sizes. We specialize in business law, taxation, litigation, and employment law. Our strength lies in our pragmatic approach, combining deep knowledge of local realities with the expertise of an international network.

Are you organized, able to multitask, and recognized for your attention to detail? Are you skilled at keeping operations on track while providing outstanding support to legal professionals? Are you known for your curiosity, resourcefulness, and eagerness to learn? Do you thrive in a fast-paced environment and enjoy working independently while managing multiple priorities?

If so, we look forward to meeting you.

We are seeking a Legal Assistant to join our Calgary office. In this role, you will provide administrative and transactional support to two partners based in Calgary and two lawyers based in Vancouver, while contributing to the efficient operation of a collaborative, multi-office team environment. The successful candidate will support lawyers practicing in the areas of corporate and commercial law, including business acquisitions and sales, corporate reorganizations, financings, commercial real estate, and other business matters.

Work location
: 333 7 Ave SW #800, Calgary (Alberta) T2P 2Z1

This is a full-time, on-site position based in our Calgary office.

• Prepare, draft, edit, and proofread correspondence, letters, agreements, and other business documents.
• Respond to client inquiries and assist with billing follow-up.
• Coordinate business purchase and sale transactions, corporate reorganizations, equity and debt financing transactions, and other corporate and commercial matters from initiation through closing.
• Prepare and organize transaction documentation, closing checklists, signature packages, and closing books.
• Support start-up and private company clients with in corporations, organizational documents, annual maintenance requirements, and other routine corporate matters.
• Manage calendars, meetings, travel arrangements, client contact lists, files, and billing-related activities.
• Process invoices, expense reports, lawyer time entries, and other administrative records.
• Conduct corporate, land title, and other searches required in connection with corporate and commercial matters.
• Assist with in corporations, annual maintenance filings, corporate record management, and minute book updates.
• Perform procedural and administrative tasks related to firm operations, including obtaining tax identification numbers and similar registrations.
• Assist with client onboarding, data entry, and the maintenance of accurate records and databases.
• Monitor deadlines, track outstanding items, and ensure timely follow-up on administrative requirements.
• Coordinate administrative communications and follow-ups with Prelia offices across Canada.
• Communicate professionally with clients, financial institutions, government agencies, and third-party service providers.
• Scan, photocopy, file, archive, and organize electronic and physical documents.
• Maintain the accuracy, integrity, and organization of information contained in internal systems and databases.
• Provide general administrative support and assist with special projects and other operational initiatives as required.