Operations Coordinator; Purchasing, Logistics, Sales & Warehouse Support

Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support)

Status:
Regular, Full time

Location:

Calgary, Alberta

This is a multi‑function role in a Business Centre reporting to the Business Centre Manager. The Operations Coordinator supports purchasing, logistics, inside sales and warehouse operations in a fast‑paced environment.

• Purchasing & Vendor Management
  • Assist in sourcing, purchasing, and order placement of materials and equipment
  • Coordinate with suppliers on pricing, availability, and delivery timelines
  • Track purchase orders and ensure timely receipt of goods
  • Manage inventory write‑downs with the manager to minimize financial impact
  • Analyze and correct inventory discrepancies quickly
  • Evaluate new products and product lines with the Business Centre Manager and salespeople, and recommend them
  • Maintain integrity of special SKU costs in the system and keep supplier data up‑to‑date
  • Create new stock SKUs when needed
• Logistics & Inventory Coordination
  • Plan and coordinate inbound and outbound shipments
  • Work with freight carriers and logistics partners to ensure cost‑effective delivery
  • Monitor inventory levels and assist in stock replenishment planning
  • Organize shipment paperwork for international shipments and cooperate with brokers for timely clearance
  • Book pick‑ups for local and cross‑border shipments
  • Obtain quotes and arrange shipments with freight forwarders
  • Monitor shipments until final delivery
  • Review freight invoices and resolve claims for damaged shipments
• Inside Sales Support
  • Respond to customer inquiries and provide product/service information
  • Prepare quotes, process sales orders, and follow up with customers
  • Support the sales team with administrative and coordination tasks
• Warehouse Support
  • Assist with receiving, organizing, and tracking inventory
  • Ensure accurate documentation of incoming and outgoing materials
  • Support periodic inventory counts and reconciliation

• 3+ years of experience in operations, logistics, purchasing, or inside sales
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office (Excel, Outlook, Word); ERP experience is an asset
• Excellent communication and problem‑solving abilities
• Ability to work independently and as part of a team

• Experience in supply chain or distribution environments
• Familiarity with inventory management systems
• Customer service or inside sales experience

• Attention to detail
• Time management and prioritization
• Adaptability and willingness to learn
• Strong work ethic and accountability

• Annual profit‑sharing for all employees
• Group insurance plan customizable to your needs
• Free health resources 24/7:
  Telemedicine and Employee Assistance Program (EAP)
• Group RRSP with employer contribution and TFSA
• Postsecondary Scholarship Program for employees’ children
• Charging terminals available at facilities
• Years of Service Recognition Program

Our recruitment process ensures equality and diversity.