Rental Coordinator

Company Overview

Oxford Builders Supplies Inc. joined the Ellis Don Group as our full‑service equipment and maintenance division. We provide a broad range of new and used construction equipment and accessories.

• Handle all logistics ensuring coordination with the Calgary divisions; manage deliveries and pickups that may overlap.
• Utilize transportation management systems to schedule and track shipments.
• Communicate effectively with drivers, customers, and internal teams.
• Compile and complete paperwork for shipments, including delivery tickets, bills of lading and other documentation.
• Create all rental contracts, invoices, credits, returns and work orders.
• Provide timely invoice backup for AP invoices, including working with vendor partners to ensure accuracy.
• Create purchase orders as needed.
• Enter information accurately into Excel and other company software.
• Collect customer credit applications, insurances and documents and submit to accounting.
• Assist in managing inventory – ensuring part numbers or bulk asset numbers are recorded.
• Assist in ensuring all equipment work orders are completed and entered into company software.
• Proofread work for errors and make appropriate corrections as needed.
• Communicate with suppliers and other departments regarding shipments.
• Ensure the smooth and efficient flow of goods through the shipping and receiving process.
• Prioritize workflow in a high‑volume department to meet deadlines.
• Adhere to safety procedures, including the use of PPE and safe handling of materials.
• Actively support and engage with project coordinators to ensure timely responses and deliveries.

• Two to four years of logistics experience.
• Strong customer service and professional phone etiquette.
• Excellent verbal and written communication skills and a professional demeanor with colleagues, clients, service providers, and suppliers.
• A diploma or post‑secondary education in Logistics or a related field is considered an asset.
• The role requires very light physical exertion and very limited visual and/or auditory concentration, manual dexterity and/or strain.

Salary range: $60,000.00 - $80,000.00 CAD.

Employees benefit from continuous learning, opportunities for growth, and a competitive compensation package within an inclusive workplace. Employers invest in mentorship, collaboration, and values‑based leadership.

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working style preference, family status, education, and socio‑economic status. Accommodation for applicants with disabilities is available during the recruitment process when requested.