Contracts Administrator

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the‑art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world‑class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long‑term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled‑worker capacity building in communities and Indigenous groups.

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office

Department: Procurement

Reports to: Director, Supply Chain Management, Major Projects

Worker Type: Contract

Schedule Type: Full-time

Work Setting: In‑office

Trans Mountain is seeking a collaborative, motivated, and values‑driven individual to join our dynamic team as a Contracts Administrator (Contract). This position will provide contract administration and coordination support for Supply Chain Management major contract deliverables across Trans Mountain’s Major Projects portfolio. The successful candidate will support up to two Senior Contract Specialists by helping manage contract documentation, procurement records, schedules, communications, approvals, and post‑award administration activities.

• Provide contract administration and coordination support for major contract deliverables across Trans Mountain’s Major Projects portfolio.
• Support up to two Senior Contract Specialists by managing contract documentation, procurement records, schedules, communications, approvals, and post‑award administration activities.
• Maintain procurement and contract files, track deliverables and action items, and ensure records are complete, organized, auditable, and defensible.
• Support RFP and contract document control, coordinate bidder clarifications, and compile evaluation, negotiation, and award recommendation records.
• Assist with contract implementation and administration activities, including contract set‑up, correspondence tracking, invoice and payment support, change management documentation, reporting requirements, and meeting records.
• Track compliance requirements, handover materials, and commercial issues to support schedule discipline, documentation quality, and governance compliance across multiple major contract packages.
• Work collaboratively with Supply Chain, Project Management, Engineering, Legal, Finance, Indigenous Relations, and other stakeholders to support efficient and consistent contract execution in accordance with Trans Mountain’s standards, policies, and governance requirements.