Equipment Projects Coordinator

Western Canada's Largest Dealer-Owned purchasing group is growing again!

Are you a detail‑driven problem solver who thrives on coordinating complex logistics and keeping projects moving smoothly?

WD Co-Auto is seeking a proactive Equipment Projects Coordinator to play a key role in managing the internal execution of equipment projects from quote approval through delivery and installation.

This role offers the opportunity to grow into more advanced project coordination and operations responsibilities while gaining hands‑on experience in a collaborative, in‑office environment. If you're organized, communicative, and excited to make a measurable impact on project execution, we'd love to hear from you.

• This is a permanent, full-time role is in-office in Calgary
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Reporting to the Purchasing Manager, you will ensure equipment orders, logistics, and project documentation are clearly organized and progressing on schedule. You will maintain project tracking, coordinate deliveries and installations, and ensure warehouse staff, vendors, and subcontractors are aligned every step of the way.

This position works closely with the following internal and external partners to support the successful completion of equipment projects and deliver a seamless experience from start to finish.

• Sales Representatives
• Supply Chain Coordinator
• Warehouse Team
• Vendors and subcontractors supporting equipment installations

• Coordinate the internal flow of equipment projects from quote approval through delivery and installation.
• Maintain project tracking and internal timelines based on dates and scheduling information provided by Sales Representatives.
• Ensure project information including equipment requirements, delivery timelines, and installation details are properly documented.
• Maintain organized records for equipment projects including orders, documentation, and delivery details.
• Track project progress internally and provide status updates to Sales Representatives when required.

• Coordinate ordering of equipment and project components once quotes are approved.
• Work with vendors and the purchasing team to confirm equipment availability, lead times, and shipment schedules.
• Track purchase orders associated with equipment projects to ensure timely fulfillment.
• Monitor vendor lead times and proactively flag delays that may impact project timelines.
• Ensure all equipment, accessories, and materials required for projects are ordered and scheduled appropriately.

• Coordinate delivery timelines between vendors, warehouse teams, subcontractors, and installation partners.
• Schedule equipment deliveries and installation logistics once required dates and site readiness information are provided by the Sales Representative.
• Maintain installation calendars and internal scheduling information.
• Track shipment status and confirm delivery dates for equipment and materials.

• Manage and document project change orders including additional equipment, accessories, or scope adjustments.
• Prepare quote additions or order updates when project scope changes.
• Ensure all project documentation is complete and stored within company systems.
• Maintain clear records of project updates and changes.

• Support Sales Representatives by ensuring equipment projects progress smoothly through ordering, delivery, and installation.
• Maintain regular communication with sales staff regarding project status and potential delays.
• Assist with preparation of deposits and project documentation required prior to order placement.
• Sales Representatives remain responsible for confirming project timelines, site…