Marketing & Administrative Assistant to CRO; Bay Area, Houston, and Alberta)

About CruxOCM

CruxOCM is THE go-to automation company for heavy industry. We're backed by venture capital and are shaking things up in the energy sector. Control room operators deserve the best tools to do their jobs safely and efficiently. And let's not forget about minimizing environmental impact and maximizing revenue! If pilots have autopilot software, why can't control room operators have something similar?

This is a highly cross-functional role that combines field marketing, executive support, sales operations, and business coordination. You’ll own the details that ensure projects are delivered on time—from planning conferences and customer events to supporting executive priorities, maintaining CRM data, coordinating cross-functional initiatives, and improving internal processes.

You’ll work closely with leadership, marketing, sales, customers, and external partners to ensure every project is executed with excellence. This is an ideal opportunity for someone early in their career who enjoys wearing multiple hats, thrives in a fast-paced startup environment, and loves bringing structure to complex work.

• Research and maintain a calendar of relevant industry conferences, trade shows, customer events, and speaking opportunities.

• Manage end-to-end conference planning, including registrations, sponsor ships, exhibitor applications, budgets, timelines, travel, shipping, booth logistics, signage, collateral, giveaways, and on-site schedules.

• Coordinate speaking opportunities by drafting and submitting abstracts, securing approvals, and managing speaker bios, presentation materials, and organizer requirements.

• Coordinate booth staffing, meeting schedules, lead capture, customer engagement plans, executive meetings, partner events, and customer dinners surrounding conferences.

• Support development and execution of event marketing assets, including presentations, booth graphics, invitations, one-pagers, email campaigns, social media content, and pre-event attendee outreach.

• Ensure post-event follow-up by routing leads, documenting meeting outcomes, and preparing reports on attendance, and recommendations.

• Maintain accurate CRM data, including contacts, companies, lifecycle stages, campaign attribution, lead sources, and data hygiene.

• Build, segment, import, and maintain prospect and customer lists while supporting lead routing, campaign tracking, reporting, and attribution.

• Maintain Marketing event calendars, project trackers, documentation, templates, and shared resources.

• Develop and improve repeatable processes for campaigns, events, CRM management, and cross-functional collaboration.

• Provide executive support, including calendar management, scheduling, travel coordination, meeting logistics, and executive communications for our CRO and Chief of Staff.

• Prepare agendas, presentations, meeting notes, document decisions, and track action items through completion.

• Coordinate executive meetings, customer briefings, board preparation, assist our lead Chief of Staff with team off-sites, onboarding logistics, and other cross-functional business initiatives.

• Track marketing budgets, sponsorship expenses, invoices, purchase orders, vendor payments, and maintain strong relationships with vendors and consultants.

• Manage cross-functional projects, timelines, priorities,…