Western Events and Operations Manager

Western Canada Events and Operations Manager

Other locations:
Primary Location Only

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We're looking for an experienced events and operations professional to support EY's Calgary and Vancouver markets. This role will be responsible for the planning, coordination, and operational enablement of internal, client-facing, and market-facing events across both locations. The successful candidate will bring strong experience delivering both large and small-scale events, with the ability to manage the details that make events run smoothly, including budgeting, administration, logistics, stakeholder coordination, communications and post-event follow-through.

This role can be based in either Calgary or Vancouver and will require regular travel between both locations to support event delivery and market priorities.

This job posting relates to an existing vacancy within our organization.

• Plan, coordinate and support delivery of internal, client-facing and market-facing events across the Calgary and Vancouver offices, ensuring each experience is well-organized, on-brand and aligned to local market priorities.
• Manage the operational enablement of events from intake through execution and close-out, including timelines, stakeholder alignment, venue coordination, invites, communications, materials, registration, catering, run-of-show and post-event feedback.
• Support both large-scale and smaller, office-based events, including townhalls, leadership sessions, client programs, market activations, networking events, sponsorship-related events and people-culture initiatives.
• Work closely with Office Managing Partners, market leaders, Clients & Industries teams, Brand, Marketing and Communications, National Events & Sponsorship, Workplace Services and other enabling teams to ensure seamless planning and delivery across both locations.
• Coordinate event budgets, purchase orders, invoice tracking, approvals, accruals and financial reporting, ensuring spend is appropriately managed and aligned to approved plans.
• Maintain event planning tools, trackers and administrative processes to provide clear visibility into upcoming events, decisions, owners, budget status, risks and follow-ups.
• Support sponsorship and market activation processes where required, including intake, routing, approvals, logistics and local activation planning.
• Identify opportunities to improve consistency, efficiency and quality across event operations in Calgary and Vancouver, including templates, process improvements, playbooks and best practices.
• Act as a reliable point of coordination across the two markets, helping ensure stakeholders have the information, support and follow-through required to deliver high-quality experiences.
• Travel between Calgary and Vancouver as needed to support planning meetings, stakeholder engagement and on-site event execution.

• Strong event planning and operational coordination skills, with experience supporting both large and small-scale events.
• Highly organized, detail-oriented and comfortable managing multiple priorities, timelines and stakeholder needs at the same time.
• Strong budgeting, administrative and financial tracking capability, including practical experience with approvals, invoices, purchase orders and budget reporting.
• Confident communicator with strong written and verbal skills, able to engage effectively with senior leaders, enabling teams, vendors and external stakeholders.
• Collaborative, service-oriented mindset…