Project Administrator

Project Administrator
Black Professionals Canada (BPC)

Reports To:

Director, Programs & Communications
About Black Professionals Canada (BPC)
Black Professionals Canada (BPC) is a national organization dedicated to advancing economic empowerment, workforce development, leadership, and community resilience within Black communities across Canada.
Through innovative programming, strategic partnerships, mentorship, employment services, and community engagement initiatives, BPC creates pathways that support Black youth, professionals, entrepreneurs, and justice-involved individuals in achieving long-term personal and professional success.
BPC collaborates with employers, educational institutions, government agencies, correctional facilities, community organizations, and industry leaders to address systemic barriers impacting employment, career advancement, leadership development, and socio-economic participation.

Position Summary
The Project Administrator provides administrative, operational, and coordination support across multiple BPC projects, programs, and departments as a shared support function within the organization. This role plays a key part in ensuring projects and day-to-day operations run efficiently by supporting scheduling, documentation, communications, reporting, event coordination, and stakeholder engagement activities across various teams and initiatives.
The ideal candidate is highly organized, detail-oriented, proactive, adaptable, and passionate about supporting community-focused initiatives and operational excellence within a fast-paced, mission-driven environment.

Project Planning & Delivery
Lead the planning, execution, monitoring, and evaluation of assigned projects
Develop project plans, timelines, work plans, and implementation strategies
Coordinate project activities to ensure milestones and deliverables are achieved
Identify risks and implement mitigation strategies
Monitor project budgets and resource allocation in collaboration with Finance & Operations
Ensure projects remain aligned with organizational priorities and funding requirements

Stakeholder & Partnership Management
Build and maintain strong relationships with community organizations, employers, educational institutions, and strategic partners
Coordinate project meetings and stakeholder engagement activities
Serve as a key point of contact for project-related inquiries
Support partnership development and collaborative initiatives

Program Coordination
Coordinate workshops, training sessions, events, mentorship activities, and community initiatives
Ensure effective communication between project teams and stakeholders
Support volunteer engagement and coordination when required
Assist with participant recruitment and engagement activities

Reporting & Evaluation
Track project outcomes, performance metrics, and key deliverables
Prepare project status reports and updates for leadership and funders
Collect and analyze program data to measure program impact and outcomes
Support grant reporting and compliance requirements
Maintain accurate project documentation and records

Communications & Community Engagement
Collaborate with the Director, Programs & Communications on project communications
Support marketing, outreach, and promotional initiatives
Represent BPC at community events, meetings, and networking opportunities
Promote awareness of BPC programs and services

Qualifications
Experience
1–3 years of administrative, project coordination, or office support experience
Experience working within nonprofit, community-based, or workforce development organizations is considered an asset
Experience supporting multiple projects and priorities simultaneously

Knowledge & Skills
Strong organizational and time-management skills
Excellent written and verbal communication abilities
Strong attention to detail and ability to prioritize tasks
Proficiency with Microsoft Office, Google Workspace, and administrative systems
Ability to work collaboratively in a fast-paced environment
Professional, adaptable, and solution-oriented mindset