Project Administrator

Project Administrator

Black Professionals Canada (BPC)

Reports To: Director, Programs & Communications

About Black Professionals Canada (BPC)

Black Professionals Canada (BPC) is a national organization dedicated to advancing economic empowerment, workforce development, leadership, and community resilience within Black communities across Canada.

Through innovative programming, strategic partnerships, mentorship, employment services, and community engagement initiatives, BPC creates pathways that support Black youth, professionals, entrepreneurs, and justice-involved individuals in achieving long-term personal and professional success.

BPC collaborates with employers, educational institutions, government agencies, correctional facilities, community organizations, and industry leaders to address systemic barriers impacting employment, career advancement, leadership development, and socio-economic participation.

Position Summary

The Project Administrator provides administrative, operational, and coordination support across multiple BPC projects, programs, and departments as a shared support function within the organization. This role plays a key part in ensuring projects and day-to-day operations run efficiently by supporting scheduling, documentation, communications, reporting, event coordination, and stakeholder engagement activities across various teams and initiatives.

The ideal candidate is highly organized, detail-oriented, proactive, adaptable, and passionate about supporting community-focused initiatives and operational excellence within a fast-paced, mission-driven environment.

Project Planning & Delivery

• Lead the planning, execution, monitoring, and evaluation of assigned projects
• Develop project plans, timelines, work plans, and implementation strategies
• Coordinate project activities to ensure milestones and deliverables are achieved
• Identify risks and implement mitigation strategies
• Monitor project budgets and resource allocation in collaboration with Finance & Operations
• Ensure projects remain aligned with organizational priorities and funding requirements

Stakeholder & Partnership Management

• Build and maintain strong relationships with community organizations, employers, educational institutions, and strategic partners
• Coordinate project meetings and stakeholder engagement activities
• Serve as a key point of contact for project-related inquiries
• Support partnership development and collaborative initiatives

Program Coordination

• Coordinate workshops, training sessions, events, mentorship activities, and community initiatives
• Ensure effective communication between project teams and stakeholders
• Support volunteer engagement and coordination when required
• Assist with participant recruitment and engagement activities

Reporting & Evaluation

• Track project outcomes, performance metrics, and key deliverables
• Prepare project status reports and updates for leadership and funders
• Collect and analyze program data to measure program impact and outcomes
• Support grant reporting and compliance requirements
• Maintain accurate project documentation and records

Communications & Community Engagement

• Collaborate with the Director, Programs & Communications on project communications
• Support marketing, outreach, and promotional initiatives
• Represent BPC at community events, meetings, and networking opportunities
• Promote awareness of BPC programs and services

Qualifications

Experience

• 1–3 years of administrative, project coordination, or office support experience
• Experience working within nonprofit, community-based, or workforce development organizations is considered an asset
• Experience supporting multiple projects and priorities simultaneously

Knowledge & Skills

• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Strong attention to detail and ability to prioritize tasks
• Proficiency with Microsoft Office, Google Workspace, and administrative systems
• Ability to work collaboratively in a fast-paced environment
• Professional, adaptable, and solution-oriented mindset