Junior Supplier Quality Coordinator

Why We Do It What Vista Does

Vista Projects is an integrated engineering firm who has been solving complex challenges in the energy industry since 1985. We are innovators at our core. We continually find better, smarter ways to design and deliver oil and gas projects, and we are proud to be contributing on some of the most exciting low-carbon and synthetic fuel developments in the North America.

For our people, that means meaningful, varied work and a real chance to shape how modern engineering gets done.

We are innovators in the energy industry. We actively find ways to improve how oil and gas projects are designed and delivered, and we are contributing to some remarkable low-carbon and synthetic fuel developments; including electro sustainable aviation fuel (eSAF) and gas-to-liquids (GTL) projects. We are headquartered in Calgary and maintain a satellite office in Houston.

The world needs energy, and better engineering makes the projects that deliver it safer, more efficient and more sustainable. Our multi-discipline teams have designed some of the most challenging and successful projects in the North American energy sector, from early-stage studies and pilots to large-scale commercial expansions. We take pride in doing that work well, and just as much pride in continuously improving how we do it.

The Junior Supplier Quality Coordinator is responsible for the day-to-day coordination, tracking, communication, and reporting of supplier quality activities. The coordinator supports project execution by ensuring supplier quality activities are scheduled, monitored, documented, and communicated effectively among project teams, suppliers, and third-party inspection agencies.

Duties Include:

• Coordinate supplier quality inspection activities and surveillance schedules
• Manage inspection notifications and stakeholder communications
• Facilitate prefabrication meetings, including logistics, scheduling, meeting minutes, and action-item tracking
• Monitor surveillance activities to ensure compliance with approved inspection assignments
• Review inspection reports, AILs, certificates, and related quality documentation for completeness and required approvals
• Track NCRs, RFIs, corrective actions, and project quality action items
• Follow up with suppliers, inspectors, and project teams to ensure timely closure of outstanding issues
• Support supplier shop visits and surveillance activities as required
• Maintain supplier quality KPI trackers, status reports, and inspection logs
• Assist in the preparation of project and management reporting
• Coordinate the collection and organization of supplier quality records for project closeout
• Maintain organized Supplier Quality Control records and databases
• Performing other duties as requested

• High school diploma or equivalent
• Engineering Technologist certification or post-secondary education in Engineering Technology
• Minimum 1-2 years of experience in project coordination, quality coordination, shop inspection, or project administration
• Ability to meet safety requirements to attend supplier facilities and site visits
• Manufacturing and shop fabrication experience considered an asset
• Effective communication skills (oral and written)
• Strong organizational, coordination, and interpersonal skills
• Excellent attention to detail with a strong work ethic
• Working knowledge of regulatory and design code requirements including ASME Section VIII, ASME B31.1, ASME B31.3, ABSA, CSA B51, API, and CWB requirements
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and Teams
• Solid time-management and organizational skills
• Dependability and reliability

• Professional quality or auditing designation
• CWB, AWS, or CSWIP Level 1 certification
• Experience with Aconex, SharePoint, or other document management systems

We do not just say we're a great place to work, our people do. Vista has been recognized by Great Place to Work as one of the Best Workplaces in Canada, a Best Workplace for Mental Health, and a Best Workplace for Women. These awards are earned through confidential surveys completed by our own team, so they reflect how people here actually feel and not just how we choose to describe ourselves.

What our people value most is how we work together. You will join experienced leaders and mentors who are genuinely invested in your growth, in teams built around collaboration rather than silos. We hire capable people, trust them to do their best work,…