Project Quality Coordinator

Our client is a full-service EPCM firm made up of experienced professionals with extensive backgrounds across the oil and gas industry.

The organization brings together a multidisciplinary leadership team with significant project, technical, management, and ownership experience. Its lean corporate structure supports close collaboration, efficient decision-making, and the delivery of high-quality, cost-effective solutions across projects ranging from approximately $50K to $200MM.

Our client is seeking a Project Quality Coordinator to support the execution, maintenance, and continuous improvement of project quality processes.

This role will coordinate non-conformance report closeouts, maintain controlled quality documentation, support Quality Management Plan updates, assist with internal audits, and help project teams implement required quality practices throughout project execution.

The Project Quality Coordinator will work closely with quality, project management, engineering, construction, document control, and other project stakeholders to ensure quality activities remain organized, current, properly documented, and aligned with project requirements.

This position is well suited to someone who is highly organized, detail-oriented, comfortable following up across multiple teams, and able to manage quality documentation and action items through to completion.

• Coordinate the closeout of Non-Conformance Reports (NCRs), including tracking assigned NCRs through review, corrective action, verification, and final closeout.
• Track NCR status, aging, required actions, supporting documentation, recurring issues, and closure evidence while ensuring accurate records are maintained.
• Follow up with responsible parties to support timely completion of NCR actions, audit findings, document updates, and other quality deliverables.
• Support the development, maintenance, and ongoing improvement of Quality Management Plans (QMPs) and related project quality documentation.
• Coordinate input from quality, project, technical, and execution teams when QMP updates are required and track comments, revisions, approvals, and issued versions.
• Maintain the Master Document List for quality-related documentation, including ownership, revision history, release dates, document status, naming, versioning, filing, and access.
• Coordinate document updates and controlled releases with document control and project stakeholders.
• Identify and follow up on outdated, missing, incomplete, or inconsistent quality documentation.
• Develop and update workflows, procedures, templates, trackers, and supporting materials used in project quality and project execution activities.
• Support project teams in understanding required quality deliverables, planning inputs, readiness activities, workflows, and execution requirements.
• Develop and deliver internal training materials and presentations related to quality procedures, workflows, templates, and project quality expectations.
• Support internal audit preparation and execution, including evidence gathering, scheduling, checklist support, observation documentation, and maintenance of audit records.
• Track audit findings, corrective actions, assigned owners, due dates, closure evidence, and final closeout.
• Review front-end project setup activities to identify missing quality documentation, incomplete workflows, unclear requirements, or inconsistent application of required procedures and templates.
• Escalate unresolved quality issues, overdue actions, incomplete records, project readiness concerns, and other quality-related risks to the appropriate project or quality leader.
• Identify recurring documentation issues, workflow gaps, NCR trends, audit findings, and closeout delays and recommend practical improvements.
• Maintain quality trackers and prepare clear status updates for quality leads, project teams, and other stakeholders.
• Support project quality control by confirming required documents, workflows, templates, records, and closeout evidence are complete, current, and appropriately controlled.
• Review quality records for completeness and consistency before routing them for review, acceptance, or closeout.

• Quality Coordination:
  Ability to manage multiple quality activities, action items, document updates, NCR closeouts, and audit actions with accuracy and consistent follow-through.
• Quality Documentation:
  Strong ability to read, update, maintain, and organize controlled documents, procedures, plans,…