Assistant Director of Transportation Services

Assistant Director of Transportation Services

Job Code: 4061593

Foundations for the Future Charter Academy

Assistant Director of Transportation Services – 1.0 FTE - Probationary

Central Office

Located in Calgary, Foundations for the Future Charter Academy (FFCA) is the largest public charter school in Alberta, serving over 4000 students in eight campuses throughout the city. We offer educational programming through a distinctive FFCA Teaching and Learning Framework that has been refined and developed within the Alberta context for students from Kindergarten to Grade 12. Our mission is to provide a safe and caring environment where the four pillars of our charter, namely academic excellence, character development, parental involvement and staff leadership, are valued and fostered.

An Assistant Director of Transportation is required for a full-time continuing position beginning immediately.

Reporting to the Director of Transportation Services, the Assistant Director of Transportation supports the safe, timely, and cost effective operation of student transportation for all FFCA campuses. This role provides operational and administrative support related to route management, contractor coordination, and stakeholder communication. The Assistant Director of Transportation ensures students are transported safely and efficiently and supports the Director in delivering high quality transportation services across the division.

• Bus Routes

In collaboration with the Director of Transportation Services, the Assistant Director of Transportation is responsible for:

• Scheduling and adjusting bus routes using transportation logistics software to ensure safe, efficient routing.
• Monitoring daily route performance and identifying modifications needed to address operational concerns, demographic changes, efficiency, or safety—implementing adjustments with Director approval.
• Annual route creation and providing input.

• Bus Contractor Coordination

• Working with the bus contractor to support driver orientation, training, and operational readiness for all FFCA routes.
• Meeting periodically with the carrier liaison to review routing details, stop locations, student conduct, and campus specific considerations.
• Coordinating annual bus evacuation procedures in partnership with the carrier.
• Organizing fall startup driver meetings and ensuring drivers receive all required materials.
• Communication & Liaison

• Develop, maintain, and distribute of the FFCA Transportation Parent Handbook.
• Reviewing handbook policies and expectations with the carrier, staff, and the broader FFCA community as needed.
• Preparing and submitting incident/accident reports involving students, drivers, or buses.
• Building and maintaining positive working relationships with the bus contractor, local municipalities, other school jurisdictions, and relevant regulatory bodies.
• Promoting student transportation safety and awareness across all FFCA campuses.
• Coordinating transportation communications at the direction of the Director, including:
• School closures
• Bus delays/cancellations
• Route changes
• Startofyear messaging for families
• Supporting efficient rollout of registration and fee updates for FFCA families.

• Administrative & Operational Support

• Utilizing and maintaining all transportation software platforms (routing, GPS, registration/fee systems) to ensure accurate and current information.
• Assisting Central Office staff and the Director of Transportation with:
• Bus contractor payments
• PPT/transportation grant data
• Webpage updates for routes
• Transportation fee assessments
• Annual fee schedule reviews
• PPT payment submissions
• Contract management and procurement support
• Board policy and administrative procedure updates
• Boundary adjustments, grade reconfigurations, or campus changes affecting routes
• Carrying out additional duties as required to support transportation operations.

Physical Requirements:

none

• High School Diploma
• 2-4 years of experience in a related field
• Proficient in Microsoft / Office 365 / SharePoint Applications
• Strong interpersonal skills
• Strong verbal and written communications skills
• Ability to multi-task and manage competing priorities
• Professional work ethic, maintains confidentiality
• Strong organizational skills
• Takes initiative and works independently
• Knowledge of City of Calgary and interpreting city maps
• Flexible

• Post-secondary diploma or degree
• Familiarity with Athena, Powerschool, Rycor, School Messenger,…