Administrative Assistant

Branch Manager @ Apple One | Microsoft Office Suite Proficiency

Apple One Employment Services provided pay range: $24.00/yr - $25.00/yr.

• Monitoring accounts payable on a daily basis and requesting necessary approvals.
• The Billing/Payroll Clerk assists in supervising the routine accounting functions of the company. This position is responsible for helping form, implement, and enforce company and industry standards, policies, and procedures to improve the effectiveness and efficiency of the company’s billing and collections activities.
• The Billing/Payroll Clerk processes payroll and maintains employee records while upholding a high degree of confidentiality.
• Manage and continually assess the efficiency and effectiveness of the routine billing and collections activities of the company. Perform clerical and routine accounting duties when needed.
• Assist in preparing monthly financial statements as required, including monthly balance sheets and income reports.
• Process bi-weekly payroll with accuracy and timeliness and any inconsistencies or errors are resolved quickly.
• Maintain a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance.
• Implement and enforce standards, policies, and procedures to ensure compliance and maximize efficiency.
• Oversee the posting of payments received to appropriate customer accounts and the balancing of accounts receivable reconciling statements.
• Develop and analyze reports, documents, and financial information. Communicate findings to management.
• Help prepare and implement accounting system improvements or changes when necessary.
• Record and maintain current and accurate information regarding customer accounts and the status of collection efforts.
• Monitor collection efforts and the payment of accounts receivables. When customers fail to respond to collection efforts, inform credit departments, order merchandise repossession and service disconnection, and turn over account records to company attorneys.
• Investigate and work to resolve customer issues while providing quality customer service.
• Other reasonable directives, responsibilities and activities may change or be assigned at any time with or without notice.

• Two (2) years’ experience in bookkeeping, billing, or a related accounting function is required.
• Thorough knowledge and understanding of industry best practices, risk assessment techniques, standards, and all applicable laws and regulations as they relate to the accounting field is required.

• Proven ability to prioritize and manage multiple tasks.
• Effective written and verbal communication and interpersonal skills.
• Demonstrated leadership skills and ability to motivate others.
• Creative problem solving skills.
• Proficiency with Microsoft Office Suite and accounting software.

• Continuous sitting and tasks involving repetitive motions using wrists, hands, and fingers are required for periods of 6-8+ hours at a time.
• Occasional walking or standing is required.
• Occasional carrying of weights from 0-25 pounds may be required.
• This job operates in an office environment.

Associate

Full-time

Administrative