Accounts Receivable Coordinator

Accounts Receivable Coordinator

Robert Half is hiring an Accounts Receivable Coordinator to support the finance team of a growing agricultural and food distribution business in Fallbrook! This opportunity is a great fit for someone who enjoys hands-on accounting work, accurate data entry, and helping ensure customer payments are recorded and reconciled correctly.

You'll support the day-to-day receivables process, from preparing invoices and posting payments to researching account discrepancies and maintaining organized records. The company is looking for a dependable, detail-oriented professional who can work through daily priorities and communicate effectively with customers and internal teams.

Responsibilities Include:

• Prepare and distribute customer invoices based on orders, delivery records, and approved pricing.
• Enter customer payments and apply cash to the correct open invoices.
• Reconcile daily deposits and investigate payment discrepancies.
• Maintain accurate customer account records and supporting documentation.
• Review open invoices and assist with follow-up on past-due balances.
• Respond to customer questions regarding billing, credits, and payment status.
• Research pricing differences, delivery discrepancies, and missing payment details.
• Process approved adjustments and credit memos.
• Assist with customer account reconciliations and monthly statements.
• Maintain spreadsheets tracking payments, outstanding invoices, and collection activity.
• Coordinate with sales, order processing, and shipping teams to resolve billing issues.
• Support month-end close by confirming postings and gathering AR documentation.