Meeting Planner​/Assistant

Position: Meeting Planner / Assistant
Location: Homeland

** Agency
* * Commission and Conferences
** Division
* * District Attorneys' Conference
** Job Classification Title
** Project Coordinator (S)
** Position Number
**** Grade
* * DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.
** Description of Work
** SALARY RANGE: $29,000.00 - $35,000.00    THIS POSITION IS TIME-LIMITED, GRANT FUNDED, FULL-TIME (30 HOURS PER WEEK).
FUNDING FOR THIS POSITION WILL END ON SEPTEMBER 30, 2027.
Be Part of Building a New Program—And the Team Behind It    The North Carolina Conference of District Attorneys is seeking an organized, proactive, and people-focused Meeting Planner & Program Assistant to support our new Mental Health and Well-Being initiative.  This role is ideal for someone who loves planning, logistics, and teamwork, and who wants to be part of a collaborative environment where your work directly supports meaningful programming across the state.
About the Role    This position provides administrative and meeting-planning support to the Mental Health & Well-Being Program Coordinator and plays a key role in delivering high-quality training workshops, conferences, and webinars.  You won’t just support events. You’ll help build the operational backbone of a brand-new program.
** Knowledge

Skills and Abilities

/Management Preferences
** Duties and responsibilities include, but are not limited to, the following:
** Training & Event Planning
*** Plan and coordinate wellness, recruitment and retention training workshops, conferences, webinars, and special events
* Research and secure venues and lodging in compliance with state guidelines
* Negotiate contracts, manage BEOs, and handle direct bill documentation
* Coordinate AV, room setup, signage, and on-site logistics
** Speaker & Agenda Coordination
*** Support agenda development and speaker coordination
* Manage speaker logistics, contracts, travel, and honoraria
* Submit CLE sponsor applications and attendance documentation
** Communication & Registration
*** Draft and distribute training announcements and registration materials
* Manage registration systems, participant databases, and event communications
* Serve as a point of contact for attendees and presenters
** Onboarding & Administrative Support
*** Support general office operations
* Track and process grant-related travel reimbursements
* Maintain organized records and shared resources
** Who You Are
** You are someone who:
* Thrives in a collaborative, team-oriented environment
* Is highly organized and detail-oriented
* Can juggle multiple events and timelines with confidence
* Communicates professionally and clearly
* Takes pride in being dependable, helpful, and solution-oriented

At the NCCDA, you’ll join:
* A supportive, mission-focused team
* An organization that values collaboration, trust, and professionalism
* A workplace where your contributions matter—and are noticed
* A unique opportunity to help build a new program with lasting impact

Knowledge,

Skills and Abilities

/

Competencies:

** Knowledge of:
** the principles and practices of meeting and event planning, office administration; modern office procedures, practices, and equipment; accounting practices and procedures needed; computer terminology and software skills; specifically, Microsoft Word, Access, and Excel; spelling, grammar, and composition.

** Ability to:
** exercise judgment and discretion in establishing, applying, and interpreting contracts, agendas, policies, and procedures; establish and maintain effective working relationships with elected officials; ability to communicate effectively, both orally and in writing. Maintain organized work environment in order to maintain multiple speaker contacts; ability to multi-task and prioritize effectively.
** INSTRUCTIONS:
** Applicants must complete an on-line…