Front Desk Accounting Assistant

My Equity Comp is seeking a welcoming and organized Front Desk
Accounting Assistant to join our team and work for one of the leading equity compensation firms in the industry. As a member of our team, you will be a part of a well-established company.

We take pride in our work culture and appreciate and value our employees as they ARE the business.

We offer an incredible culture, a stellar reputation, and an amazing team that separates us from others in the industry!

The Front Desk Accounting Assistant is friendly, organized and enjoys being the first point of contact for whoever walks through the office doors.

This role blends reception, administrative support, and daily coordination to help keep our office running smoothly.

All necessary training on My Equity Comp policies and procedures will be provided.

• Front Desk & Reception
• Greet and assist visitors with warmth, respect, and cultural awareness
• Maintain a welcoming, accessible, and organized front office environment
• Manage email inquiries and visitor checkins
• Maintain and update the office sign-in log
• Retrieve and distribute daily mail
• Accounting/ Administrative Support
• Provide scheduling, calendar coordination, and meeting logistics for leadership
• Prepare, organize, and maintain documents, reports, and communications
• Take meeting notes as needed
• Support data entry, filing, and recordkeeping with attention to confidentiality and compliance
• Update client contact information in Salesforce and Quick Books
• Assist with invoicing tasks, including creating, routing, and processing vendor invoices
• Monitor the Info@ inbox and delegate, respond, or process messages appropriately
• Scan and save annual 1099s, and other documents as necessary
• Submit accurate daily time records, including all hours worked and required meal/ breaks
• Operational & Facilities Support
• Manage office supply inventory, including ordering and tracking coordination
• Serve as the point of contact for reporting office facility issues to the property manager
• Maintain shared spaces, including tidying the kitchen, washing dishes, stocking snacks, resetting the conference room, and ensuring common areas reflect the organization's equity values
• Process requested vendor registrations
• Event Coordination
• Take the lead on planning, organizing, and executing company events, trainings, workshops, and community gatherings
• Coordinate logistics such as space setup, materials, catering, communication, and attendee support
• Partner with staff to ensure events are inclusive, accessible, and aligned with equity goals

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• 3+ years of administrative and front desk experience
• Strong interpersonal and communication skills grounded in empathy and cultural humility
• Ability to manage multiple priorities in a fastpaced environment
• Proficiency with Microsoft Office Suite, Salesforce, Quick Books, and standard office systems
• Comfort with basic invoicing and accounting software
• Strong organizational skills, attention to detail, and ability to work independently with minimal supervision
• Strong customer service skills
• Ability to maintain confidentiality and exercise sound judgment

• Pay range: $18-$24 per hour depending on experience.
• Full benefits package including annual company cash bonus, Medical, Dental, Vision,
• 401K with 4% match
• Paid Vacation and Sick Leave

Full-time, Monday-Friday 8:00 am
-5:00 pm with some flexibility

My Equity…