LATIS Administrator

Job

Location:

Twin Cities

Job Family:
Administration

Full/Part Time:
Full-Time

Regular/Temporary:
Regular

Job Code: 8203AO

Employee Class:
Civil Service

LATIS (Liberal Arts Technologies and Innovation Services)

LATIS Administrator

College of Liberal Arts

Classification: 8203AO

Reports to:

Deb Ludowese

This is a hybrid position located in Anderson Hall on the Twin Cities West Bank campus, working on campus at least three days per week (generally Tuesday - Thursday) and other days as needed for in person work activities.

Salary Range for this position is $70,000 - $85,000 depending on experience and qualifications.

Visa Language:
Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.

• Partner with the LATIS leadership team to develop strategic plans and set unit priorities that align with overall CLA strategic goals.
• Plan and oversee the execution of complex special projects for the unit, including managing assigned project staff, timelines, and budgets.
• Serve as host of LATIS spaces and events. Manage shared calendar for 110, 130 and 150 Anderson. Serve as unit contact for event reservations.
• Direct department-wide facilities management services, space allocations, building access, and service requests to Facilities Management.
• Develop space utilization plans, manage furniture and technology inventory in shared rooms, and streamline workflows to maximize productivity while minimizing expenses.
• Represent LATIS, and the Strategic Innovation Office to the broader college, University communities, and external stakeholders.
• Represent the unit at collegiate administrator meetings, regional group sessions, university committees, and institutional task forces
• Establish strategic action plans to advance unit goals, evaluating operational challenges and implementing creative problem-solving measures.

• Manage CLA college-level innovation Grant Programs. Develop and oversee internal marketing, administrative, and operational arrangements, including scheduling, coordinating committee participants, and budget. Control budget allocations and timeline for grant recipients.
• Gather, compare, and analyze data to make recommendations for process improvements and future program offerings in the program.
• Summarize and distribute reports to participants and college management; estimate costs, work efforts, schedules, and set deadlines. Make informed decisions that are financially responsible and justifiable in accordance with the grant program’s policies.
• Collaborate with unit leaders and teams for each program.
• Facilitate and coordinate all project related meetings.
• Manage communication plans for program announcements, important dates and deadlines, notification letters, and follow up communications to stakeholders.
• Document decisions, coordinate award letters to recipients, approve purchases and reimbursements.
• Track decisions and purchases year-to-year by department. Prepare reports and provide relevant data to make informed decisions.
• Oversee the management of the CLA technology infrastructure budgets:
  College Software licenses and college server/hardware, CLA Computer Replacement Programs (CRP and CRP-Flex) including planning, administrative processes, budgeting, coordination with University partners, and communication.
• Lead the development of new CRP sub-programs for the effective and sustainable distribution of computers to all employees.
• Manage purchasing process with the Bookstores, OIT, and CLA units to ensure units are informed of updates or changes to computer purchasing processes.
• Create and maintain training guides and instructions for procuring technology equipment and software.
• Advocate for the needs of CLA faculty, staff, and students in U-wide technology purchasing governance processes.
• Monitor purchases and audit chart strings to ensure compliance with policies and procedures and responsible spending.

• Responsible for fiscal activities including budgeting, managing expenditures and forecasting.
• Serve as primary contact and liaison between LATIS and J Hub Shared Administrative Team to complete all financial transactional work for the unit. Monitor purchases and audit chart strings to ensure compliance with policies and procedures and responsible spending.
• Coordinate the development of the annual operation budget with CSIO, leadership team, and senior…