Clerical Assistant III, Language and Communication Arts; Readvertised

Under the direction of an assigned supervisor, perform a variety of responsible and technical clerical and typing work in support of an assigned District function; provide work direction and guidance tostudent assistants and other clerical personnel as assigned;performs other related duties as may be assigned.

The Clerical Assistant III performs specialized clerical duties orprovides sole clerical support for an assigned function. Work involves specialization in a specific functional area. Incumbents are required to exercise independent judgment and may be assignedlead duties. Incumbents in the Clerical Assistant II class providea variety of clerical support to other clerical or secretarialstaff and may perform some assignments independently. Incumbents inthe Clerical Assistant I classification perform routineandrepetitive general clerical duties requiring no previous experience.

Duties are performed with brief instructions and underclose supervision.

E = indicates essential duties of the position

• Plans, schedules and performs technical clerical duties relatedto assigned function such as compiling information from a varietyof sources and preparing reports and forms as required by District,County, State or federal regulations; communicates with other agencies or departments to provide or obtain a wide variety of information; provides cover for front desk or department counter as assigned providing information and assistance to students,potential students, clients and the general public regarding program services and requirements.
  
  (E)
• Receives and screens phone calls and visitors; reports phoneproblems; provides information and directs inquiries and visitors to the proper person or office; provides technical information concerning policies, procedures, rules, regulations and activities of assigned program or office. (E)
• Composes correspondence either independently or from oral instructions; prepares letters, memos, flyers, brochure, and forms,requesting or providing information; prepares variety of mailings as assigned. (E)
• Prepares, types, proofreads and duplicates a variety of items including proposals, contracts, purchase orders, reports, agendas,minutes and other documents. (E)
• Coordinates schedules and assists in communicating to othersregarding meetings, appointments, orientations, activities orannouncements; schedule meetings, conferences, and interviews forsupervisors and others; assembles, types and duplicates required background materials. (E)
• Collects and accounts for fees and other monies received as assigned; monitors and maintains office or program budget according to established guidelines; types requisitions and processesinvoices according to established procedures. (E)
• Operates computer equipment to enter and retrieve data,maintains records and generates reports; utilizes word processing and other software as required by the position. (E)
• Prepares and maintains detailed and complex logs, timesheets,files, records and software library including software licenses and maintenance agreements; establishes and cross-references filing systems as needed; maintains confidentiality of a variety of sensitive materials and information. (E)
• Assures timely distribution, receipt, processing and maintenance of a variety of records, reports and other materials;requests or provides information as necessary to assurecompleteness, accuracy and conformance to established procedures;conducts research and analysis for assigned specialized project sand prepares reports and recommendations accordingly. (E)
• Trains and provides work direction and guidance to student assistants and other clerical personnel as assigned. (E)
• Operates a variety of office machines such as…