Administrative Technician II or III - Accounts Payable

The Cambria Community Services District is accepting applications for the Administrative Technician II or III – Accounts Payable position. The District will determine the appropriate classification based on the selected candidate’s qualifications and experience.

Applications will be reviewed on a continuous basis, and interested candidates are encouraged to apply as soon as possible.

Under the direction of the Administrative Department Manager, performs a variety of accounting and financial duties in accordance with District policies and procedures. The level of work requires the incumbent to possess basic accounting and office skills. Employees are expected to use good judgment based upon office procedures and general financial knowledge.

This is a position within the Service Employees International Union (SEIU) employee group.

• Perform Accounts Payable functions – processing accounts payables, verifying receipt of services and/or materials, printing checks, obtaining check signatures and mailing checks as determined by the needs of the District.
• Maintain AP status files.
• Prepare and process purchase orders for the purpose of ensuring accurate processing for supplies and services in an accurate and timely manner.
• Review, revise, and establish invoice processing and payment standard operating procedures as needed to ensure the accuracy and timeliness of payments according to district policies and contractual obligations.
• Review and process invoices, check requests and credit card bills.
• Act as petty cash drawer custodian, reconciling as necessary.
• Communicate with vendors in regards to status on invoices.
• Prepare and maintain a variety of vendor records and files.
• Managing high-volume matching, batching, and coding of invoices.
• Processes wait list invoice payments.
• Respond to inquiries and conduct research as needed.
• Acts as back-up to the front desk.
• Prepare correspondence as required.
• Ability to interact with the public and employees and maintain cooperative working relationships.
• Ability to communicate effectively with the public and employees in oral and written form.
• All other duties as assigned.

High school diploma or equivalent. Additional specialized or college-level course work in secretarial science, office procedures, business administration, or a related field is desirable.

• Three years of increasingly responsible clerical, secretarial, and office administrative support experience including two years of experience at a level comparable to an Administrative Technician I.
• Valid California Class C driver’s license. Must maintain satisfactory DMV record and abilityto maintain insurability.