Executive Assistant Rancho Santa Fe, CA | Robert Half

Executive Assistant Opportunity

Robert Half is seeking a discreet, resourceful Executive Assistant to support the principal of a private investment and family office in Rancho Santa Fe! This unique opportunity is well suited for someone who enjoys working in a small, high-trust environment where organization, sound judgment, and attention to detail are essential. The position blends traditional executive support with private-office coordination. You'll help manage a demanding calendar, coordinate travel and appointments, maintain confidential records, and ensure personal and business commitments are handled seamlessly.

The ideal candidate is adaptable, professional, and comfortable shifting between priorities while maintaining a high level of service.

What You'll Be Doing:

• Manage the principal's calendar, appointments, meetings, and personal commitments.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Prepare correspondence, briefing materials, and confidential documents.
• Coordinate meetings with investment partners, attorneys, accountants, advisors, and other external contacts.
• Organize expense reports, receipts, invoices, and payment documentation.
• Maintain confidential digital and physical filing systems.
• Assist with property-related appointments, vendor scheduling, and service coordination as needed.
• Track deadlines, renewals, appointments, and follow-up items across multiple commitments.
• Coordinate special events, dinners, and business or personal engagements.
• Handle incoming communications and prioritize requests appropriately.
• Support administrative projects involving financial records, household documentation, or business operations.
• Protect sensitive personal and financial information at all times.