Department Financial Coordinator

Department Financial Coordinator

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice.

You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you've come to the right place.

Major Duties

Under the general supervision of the Department Chair, the Department Financial Coordinator reviews, processes, reconciles, tracks, and reports department financial transactions and account activity; prepares requisitions, purchases, journal entries, travel and reimbursement documents, deposits, and related fiscal records; monitors expenditures and account balances; identifies discrepancies and accounts approaching established limits. The incumbent provides routine fiscal guidance to faculty and staff in accordance with established university and college procedures, provides front-office and customer service support, maintains department records, assists with procurement and faculty travel processes, supports department events and projects, and performs general administrative tasks related to supplies, equipment, access, risk management, accreditation, and department operations.

• Reviews department expenditure requests, travel, hospitality, and other financial documents for accuracy, completeness, proper approvals, and adherence to university policy
• Downloads General Ledger, purchasing, and Foundation account data and reconciles it monthly against the department's Excel shadow system and reconciliation log; identifies and reports discrepancies to the Chair
• Tracks and projects expenditures against allocations for all department state, Trust, and Foundation accounts, as well as faculty start-up funds, internal research grants, awards, and faculty travel allocations; and alerts the Chair when funds are approaching limits, such as the O&E cap
• Assists faculty with travel authorizations, expense reports, and reimbursements, applying working knowledge of CSU Travel Policy and the Concur Travel and Expense System to guide faculty through the process; makes department deposits
• Prepares all on-line requisitions, purchase orders, and chargebacks through CSUBUY, the CSU's systemwide procure-to-pay system.
• Performs other duties as assigned.

Qualifications

• Equivalent to four (4) years of full-time, general office clerical and administrative support experience that has provided the applicant with the knowledge and abilities listed.
• Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis.

Knowledge, Skills, & Abilities

• Working knowledge of financial transactions, budget tracking, account reconciliation, and university fiscal policies. Ability to review financial documents for accuracy, identify discrepancies, monitor expenditures, and prepare financial reports while ensuring compliance with established procedures and deadlines.
• Ability to effectively communicate financial procedures and university policies to faculty, staff, students, and campus partners. Demonstrated ability to prioritize multiple tasks, resolve routine inquiries, maintain accurate records, and provide professional, courteous customer service in a fast-paced academic environment.
• Working knowledge of CSU Travel Policy, Concur Travel and Expense System, and CSUBUY procurement processes. Ability to accurately process travel authorizations, expense reports, reimbursements, and purchasing requests; communicate effectively with vendors to obtain competitive pricing; and ensure compliance with established university procedures
• Ability to maintain accurate departmental records, including contracts, insurance, risk management documentation, and equipment inventories. Demonstrated ability to coordinate event logistics, prioritize multiple administrative responsibilities, support special projects, and maintain confidentiality while ensuring timely and efficient departmental operations.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not…