Recorder Document Examiner​/Indexer

The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected and valued. The dedicated efforts taken by the Board of Supervisors continues to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits.

The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting.

The Office of the Recorder-Clerk combines the dual responsibilities of administering official services and providing access to business filings, records, and real property documents. The office ensures that a vital link to the past is maintained for future generations by indexing and archiving documents of historical, commercial, and legal significance to provide public access to unblemished and accurate records within the county.

The El Dorado County Recorder-Clerk processes documents related to birth certificates, death certificates, marriage licenses, certified copies of vital statistics, document filings, and recordings of real property; and conducts civil wedding ceremonies.

Step into the role of Recorder Document Examiner/Indexer I and bring your skill in reviewing legal documents to the County’s Recorder-Clerk’s Office, where you will gain valuable experience processing, recording, and indexing documents related to real and personal property and vital records while assisting visitors, providing accurate information in accordance with legal codes and recording requirements, and performing a variety of responsible office support duties;

if you’re ready to build a strong foundation in public-service document processing and grow your career, apply today and join our team.

• Receive, examine, and classify a wide variety of legal documents, including, but not limited to, land-related documents, marriage, birth, death and other vital statistics, liens and releases, and abstracts of judgments; ensure adherence to legal codes and recording requirements.
• Examine legal documents for sufficiency of information, jurisdiction, and appropriateness of recording; return documents in person or by mail that may not be recorded, noting discrepancies and reasons for rejection.
• Compute and accept payments of fees; issue receipts; account for monies received on a daily basis by balancing against records of receipts.
• Operate specialized department computer system entering information from recorded documents into permanent indexes by major categories, such as dates, fees, taxes, document numbers, names, places, or addresses.
• Process documents from outside sources via an Electronic Recording System.
• Provide customer service to the public over the counter and by telephone regarding document recording procedures and requirements.

For a full description of duties and responsibilities, please review the job description here.

Bring your attention to detail and commitment to helpful customer service to the County’s Recorder’s Office. The ideal candidate for Recorder Document Examiner-Indexer I enjoys working with records, checking information for accuracy, and helping people understand established procedures.

We are seeking someone who is organized, comfortable using computers, and able to communicate clearly and courteously with people from varied backgrounds. A willingness to learn document recording and indexing procedures, follow instructions carefully, and ask questions when…