Executive Administrative Officer

Our client, a leading player in the diamond mining sector, is seeking a highly competent and detail-oriented Executive Administrative Officer to enhance their operations in Welkom, Free State . This crucial role involves providing comprehensive administrative support to senior executives, ensuring seamless operations and efficient management of various administrative tasks. The successful candidate will be instrumental in managing complex schedules, coordinating high-level meetings, and acting as a key liaison between executives and other departments.

We are looking for an individual with impeccable organizational skills, discretion in handling confidential matters, and a professional demeanor. This position offers a challenging and rewarding career opportunity within a well-established entity, contributing directly to the operational success of the executive team.

• Manage intricate executive calendars, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Draft, review, and edit executive-level correspondence, reports, presentations, and other vital documents.
• Organize and coordinate executive meetings, workshops, and conferences, including preparing agendas, distributing materials, taking accurate minutes, and following up on action items.
• Serve as a primary point of contact for internal and external inquiries, screening calls and visitors, and managing high-volume correspondence.
• Maintain and organize confidential executive files and records, both physical and digital, ensuring compliance and easy access.
• Process executive expense reports and assist with budget management for the executive office.
• Coordinate travel logistics, including booking flights, accommodations, and ground transportation.
• Provide general administrative assistance and support to the executive team as needed.

• Demonstrable experience as an Executive Administrative Officer or a similar high-level administrative support role, ideally within the mining or resources sector .
• Exceptional organizational abilities and time management skills, with a proven capacity to manage multiple priorities and meet tight deadlines.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with modern office technologies.
• Superior written and verbal communication skills, with excellent grammar, spelling, and punctuation.
• Proven ability to handle sensitive and confidential information with the utmost discretion and integrity.
• Strong interpersonal skills and a professional, polished demeanor when interacting with executives, staff, and external stakeholders.
• A proactive and resourceful approach to problem-solving and task completion.
• A tertiary qualification in Business Administration or a related field will be highly regarded.

Our client provides a highly competitive salary and benefits package, reflecting the importance of this role. Employees in Welkom, Free State benefit from excellent medical and retirement plans, opportunities for continuous learning and professional development, and a supportive work culture that fosters long-term careers. This is a unique chance to work at the forefront of the mining industry, contributing to executive decision-making processes and gaining valuable experience within a reputable organization.

Join our client and become an integral part of their continued success.