Senior Executive Assistant

Location: Rancho Santa Fe

Description

Robert Half is seeking an accomplished Senior Executive Assistant to provide high-level administrative and operational support to an executive leadership team within a sophisticated financial services organization. This is an opportunity for an experienced professional who understands the importance of discretion, sound judgment, and anticipating needs before they arise. Beyond traditional calendar management, this individual will serve as a trusted partner to senior executives, helping coordinate business priorities, streamline communication, and ensure important initiatives stay organized and on track.

The ideal candidate is polished, proactive, and comfortable operating in a fast-moving environment where priorities can shift quickly and confidentiality is essential.

Key Responsibilities:

+ Provide comprehensive administrative support to C-suite executives and senior leadership.

+ Manage complex calendars, prioritize scheduling requests, and coordinate internal and external meetings.

+ Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.

+ Prepare executive presentations, board materials, reports, meeting agendas, and confidential correspondence.

+ Act as a primary point of contact between executives, board members, clients, investors, and internal departments.

+ Track important deadlines, strategic initiatives, and executive follow-up items to ensure timely completion.

+ Coordinate leadership meetings, off-site events, conferences, and business functions.

+ Review, organize, and submit executive expense reports and corporate credit card reconciliations.

+ Handle sensitive business information and confidential documents with the highest level of discretion.

+ Anticipate scheduling conflicts and proactively recommend solutions to protect executive time.

+ Assist with special projects, research, and operational initiatives as requested by leadership.

+ Improve administrative workflows and develop organizational systems that support executive efficiency.

Requirements

+ 5-8+ years of experience supporting C-suite executives, presidents, or senior-level leadership.

+ Demonstrated experience managing complex calendars, executive travel, and high-level meeting coordination.

+ Advanced proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint.

+ Exceptional written and verbal communication skills.

+ Strong judgment, discretion, and ability to handle confidential matters.

+ Experience preparing executive presentations, reports, and meeting materials.

+ Highly organized with excellent time management and prioritization skills.

+ Ability to work independently, anticipate executive needs, and manage competing deadlines.

+ Professional presence and the ability to interact confidently with internal and external stakeholders.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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