Assistant to Testing Coordinator

Assistant to Testing Coordinator (57453)

Position Title: Assistant to Testing Coordinator
Department: Prep
Reports To: Testing Coordinator
FLSA Classification: Non-exempt
FTE (Full-Time Equivalent): Part-Time
Schedule of Duties: Seasonal April 30 - May 22, 2026; not required daily
Salary: $50.00 / Hourly
Position

Purpose:

Provide support to the Testing Coordinator during the administration of the Advanced Placement (AP) Exams, ensuring conditions meet all College Board rules and regulations.

• Attend necessary proctor training before the exam administration period.
• Proctor AP Exams as needed between May 4th and May 22nd.
• Follow the proctoring script and directions as outlined by the College Board when administering exams.
• Provide supervision and support regarding the testing process:
  • Support AP Testing Coordinator with preparing for testing during the last week in April.
  • Prepare materials (booklets, supplies, computers) for each proctor.
  • Check‑in proctors and hand out materials on the day of the exam.
  • Coordinate a Google Chat with proctors to support proctor needs.
  • Coordinate release of proctors for lunch and bathroom breaks.
  • Receive materials from proctors after each exam.
  • Collect the attendance reports from the proctors at the beginning of each exam administration.
  • Assist the Testing Coordinator with submitting digital assets from the AP exams (audio recordings, art portfolios, etc.).
  • Account for all exam materials as provided by the Testing Coordinator before and at the end of each exam.
  • Complete necessary paperwork when administering exams for students with an approved accommodation.
  • Monitor students when testing on the computer and/or iPad.
  • Handle extra equipment needed for administration of exams including computers, audio equipment, etc.
  • Responsible for deleting documents once printed from computers.
  • Responsible for shutdown/wipe down of computers.
  • Communicate with the Testing Coordinator in the event of tech difficulties or student questions/incident reports.
  • Monitor students at all times during exam administration including breaks.

• A clear commitment to the educational philosophy of the school as articulated in the Goals and Criteria of Sacred Heart Schools and professional behavior based on it.
• Experience working in education; experience in a high school environment preferred.
• Teaching/proctoring experience in a learning resource center or classroom environment is preferred but not required.
• Strong experience with and ability to use Gmail, Google docs, College Board Blue Book Application.
• Commitment to maintain the highest level of confidentiality regarding exam administration and student information.
• Strong leadership ability; enjoy working with children and adolescents.
• Excellent verbal and written skills in English; additional skills in Spanish valued and preferred.
• Outstanding interpersonal skills supporting the ability to work well with students, families, and colleagues.
• Commitment to social justice education: equity, access, inclusion, and multiculturalism.
• Available and willing to work between 7:30 am and 7 pm Monday through Friday between April 30 and May 22.
• Excellent attendance and punctuality.

• Works in a busy environment dealing with a wide variety of challenges.
• May work at a desk and on computers for extended periods.
• Can lift up to 30 pounds occasionally.
• Work primarily in a traditional testing/classroom environment without climate control.
• Ability to regularly travel comfortably and safely over the 63-acre campus.

Entry level

Part-time