Coordinator, Event Services Temporary

South Coast Botanic Garden’s mission is to connect ALL to the wonders of nature and create offbeat experiences that inspire stewardship and sustainability. The 87-acre destination is an oasis of curated gardens and natural landscapes built atop a reclaimed landfill, serving as a powerful example of environmental renewal.

From the Dorothy and John Bohannon Rose Garden to the Dorothy and Allen Lay Staghorn Fern Collection and immersive seasonal exhibits, the Garden offers guests unique opportunities to engage with nature. With continued growth and exciting new developments ahead, this is an exciting time to join a dynamic and evolving organization.

South Coast Botanic Garden fosters a workplace culture where strategic focus and cultural health go hand in hand. Team members are collaborative, adaptable, and committed to supporting the Garden’s mission and guest experience.

POSITION TITLE Coordinator, Event Services REPORTING RELATIONSHIP:

Reports to Manager, Event Services Position Summary The Coordinator, Event Services, provides hands-on support for Garden events, programs, exhibits, rentals, and special projects. Reporting to the Manager, Event Services, this position transports equipment and materials; sets up and breaks down event spaces; assembles displays, furnishings, and décor; and assists with basic fabrication and temporary installations.

The Coordinator works collaboratively with Garden departments, vendors, and contractors to complete assignments safely, accurately, and on schedule. The role requires mechanical aptitude, practical problem-solving skills, attention to detail, and flexibility as event needs and priorities change. Building and installation work is performed within the employee’s training and in accordance with approved plans, established procedures, and supervisor direction.

This is an active position involving physical work for most of each shift, primarily outdoors across the Garden’s grounds in varying weather conditions. Evening, weekend, and holiday availability is required to support scheduled events and programs.

ESSENTIAL DUTIES & RESPONSIBILITIES Event Setup, Support & Logistics Move, load, unload, and transport equipment, furniture, décor, staging, signage, tents, fencing, lighting, audio equipment, barricades, and other event materials throughout the Garden.

Set up, convert, and break down event and program spaces according to established layouts, schedules, and operational needs.

Support event load-ins, load-outs, rehearsals, room flips, and strikes.

Assist with event-related deliveries, pickups, and transportation of materials.

Maintain clean, organized, and guest-ready spaces before, during, and after events.

Support public programs, workshops, private events, seasonal exhibits, film shoots, facility rentals, internal events, and other special projects.

Respond to changing priorities and event needs with flexibility and a solutions-oriented approach.

Building, Fabrication & Installation Assemble furniture, fixtures, displays, props, décor, signage, and other event and program elements according to approved plans, manufacturer instructions, and supervisor direction.

Build and modify simple structures, displays, platforms, and other temporary event elements using approved materials and methods, within the employee’s training and assigned responsibilities.

Measure, cut, drill, fasten, and assemble materials using appropriate tools and established safety procedures. Refer work requiring specialized expertise or additional approval to the Manager, Event Services Safely use common hand and power tools following training and established procedures.

Develop practical solutions for installing, securing, displaying, or adapting event and décor elements.

Translate concepts,…