Grants & Compliance Manager

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Indirect Cost Full Time Senior Management Anza, CA, US 1 Attachments

Salary Range: $85,000.00 To $ Annually

Status:Exempt | Salary | Full-time

Location:Hybrid | Fully
- Remote | In person based on experience Office Address: 52701 Hwy 371 Anza, CA 92539

Reports to:Finance Director

SUMMARY

The Grants and Compliance Manager manages the pre and post award processes for government grants and oversees contracts, including grant submission and administration policies, systems, and documentation to ensure compliance, develop and procure contracts with consultants, incorporate best practices, and ensure excellent controls. This position will primarily focus on state, federal grants, and contracts related to tribal priorities. The position works closely with finance, administration, and program department staff to ensure accurate, timely, efficient, and transparent processes are in place for a grant’s life cycle.

Essential Duties and Responsibilities:

Grant Lifecycle Management:

• Actively collaborates with the leadership team, as well as administration and finance to lead the development and submission of grant proposals.
• Manage the full lifecycle of federal and state grants, ensuring compliance with all funding requirements.
• Oversee the submission of grant applications and progress reports, ensuring timely and accurate documentation.
• Monitor and track grant deliverables, timelines, budgets, and reporting obligations.
• Coordinate with Finance to ensure proper coding, budgeting, and reconciliation of grant expenditures.
• Maintain grant documentation and audit-ready records in accordance with policy.
• Communicate grant requirements and timelines to internal departments.
• Coordinate procurement processes, including RFPs, contractor selection, and contract management.
• Provides report templates to program staff and directors 30 days prior to deadlines as they arise. Must be proactive in their preparation.
• Monitor project progress resolve issues that may impact timelines or budgets.
• Ensures the successful management of related contracts and contractors in consultation with the Finance Director, Dept. Directors, and the Tribal Administrator.
• Manages accounts and login credentials for government online portals/systems and ensures they are regularly updated and documented.

Budget Oversight & Tracking:

• Assist in preparing grant budgets and monitoring expenditures for compliance.
• Review and verify invoices and financial documents related to grant activities.
• Foster a culture of collaboration, accountability, and excellence within the team.

Documentation & Reporting:

• Create project reports, analyzing performance metrics, and recommending improvements.
• Ensure all project documentation is organized and easily accessible.
• Prepares monthly/quarterly status reports for grant writing activity for the administration and leadership team
• Identify potential project risks and develop contingency plans to address them.
• Resolve conflicts and challenges promptly to avoid project delays or budget overruns.
• Continuously evaluate processes and recommend improvements for efficiency and effectiveness.
• Stay informed of industry’s best practices and innovations in grant management.
• Attend relevant workshops, webinars, and conferences to enhance skills and knowledge.
• Introduce process improvements and new technologies to enhance project outcomes.
• Performs other duties as assigned within the scope of the position and program description, as well as those reflective of their experience, education, and ability.

MINIMUM QUALIFICATIONS:

Required Knowledge:

• Advanced understanding of grants management principles and methodologies.
• In-depth knowledge of federal and state grant application processes and compliance requirements.
• Comprehensive understanding of budgeting, financial forecasting, and cost management.
• Familiarity with tribal governance and cultural practices.
• Proficiency in regulatory compliance, contract management, and quality assurance.

Required Skills:

• Communication skills by conveying timely and excellent verbal and written skills.
• Computer skills: proficient with Microsoft MS Office programs (Outlook, Word, Access, Excel, PowerPoint, SharePoint, One Drive, etc.) and other grant management software.
• Organizational skills must effectively manage time management to prioritize assignments,lead, motivate, plan, and handle…