Contracts Financial Administrator

KAIROS, Inc is searching for an energetic, experienced, and highly motivated Contracts Financial Administrator to join our team. This position will be a hybrid role requiring two or more days on site per week at our headquarters in California, MD.

Established in July 2013, KAIROS, Inc. is a growing Woman Owned Small Business (WOSB) providing full life‑cycle cybersecurity, program management, engineering, logistics, additive manufacturing, and training services focused on optimizing customers’ program performance and mission through proven methodologies and ethical practices. Our headquarters is located in California, MD near Naval Air Station Patuxent River. We offer competitive salaries and benefits with outstanding growth potential.

This position works under the director of Pricing and Contracts to independently perform a range of duties within the Contracts department. The candidate acts as the primary interface with customers for contractual issues, monitoring contract and associate programs to ensure obligations are communicated and understood. The candidate must have an in‑depth knowledge of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARs).

• Ability to review timesheet accuracy and maintain compliance with DCAA requirements
• Work material requests in compliance with contract requirements and complete all internal documentation to support procurement activities
• Review employee travel requests to ensure compliance with contract requirements and Joint Travel Regulations (JTR); route requests for appropriate approvals and maintain required documentation
• Verify, track, and route Common Access Card (CAC) and System Authorization Access Request (SAAR) documentation in accordance with security and compliance requirements
• Work with Program Managers to ensure compliance with contractual requirements, including Contracts Data Reports (CDRs), Government Property Reports, and other deliverables
• Conduct proposal preparation, contract negotiation, contract administration, and customer contact activities for proper contract acquisition and fulfillment per KAIROS policies, legal requirements, and customer specifications
• Prepare costs and pricing analysis reports in accordance with the FAR/DFARs, DCAA pricing manuals, or other applicable policies
• Develop solutions to routine and complex contractual matters to ensure company compliance with contract requirements on assigned programs
• Review contracts terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification, and all other potential risk areas and recommend risk mitigating strategies
• Prepare and manage written communications with internal and external customers for assigned contractual matters
• Ensure timely delivery of all contractual deliverables and submit invoices, proposals, and data calls
• Ensure contract requirements are fulfilled, manage contract changes, and maintain historical information
• Review and assist with negotiations on NDAs and TAs
• Assist in all financial reporting for contracts

• Must have capable and effective proposal development skills
• Excellent negotiation skills
• Strong customer relations, analytics, and documentation skills
• Excellent relationship management skills and experience working with internal stakeholders, customers, and partners
• Strong analytical and research analysis skills
• Self‑starter, highly motivated, strong work ethic with a commitment to quality
• Microsoft Office suite proficiency (Word, Excel, PowerPoint)
• Ability to work within a challenging, fast‑paced, team‑oriented environment
• Ability to work independently
• Ability to multi‑task and meet competing, deliverable deadlines
• Detail oriented
• Excellent interpersonal and customer service skills
• Excellent verbal and written communication skills to provide clear status and/or communicate issues
• Ability to adapt to evolving technology

• Bachelor’s degree in business, finance, or related discipline
• At least three (3) years of related experience working with DoD…