Contracts Financial Administrator

Overview

Join to apply for the Contracts Administrator role at KAIROS, Inc.

KAIROS, Inc is searching for an energetic, experienced, and highly motivated Contracts Administrator, to join our team. This position will be a hybrid position requiring two or more days on site per week at our headquarters in California, MD.

Established in July 2013, KAIROS, Inc. is a growing Woman Owned Small Business (WOSB) providing full life cycle Cybersecurity, Program Management, Engineering, Logistics, Additive Manufacturing, and Training and Education services focused on optimizing customers’ program performance and mission through proven methodologies and ethical practices. Our headquarters is in California, MD near Naval Air Station Patuxent River. We offer competitive salaries and benefits with outstanding growth potential.

This position will work under the direction of the Director of Pricing and Contracts to independently perform a range of duties within the Contracts department. The candidate will act as the primary interface with customers for contractual issues which includes monitoring contract and associate programs to ensure contractual obligations are communicated and understood. The candidate is expected to have in depth working knowledge of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARs).

• Work with Program Managers to ensure compliance with contractual requirements, including Contracts Data Reports (CDRs), Government Property Reports, and other deliverables.
• Conduct proposal preparation, contract negotiation, contract administration, and customer contact activities for proper contract acquisition and fulfillment per KAIROS policies, legal requirements, and customer specifications.
• Prepare costs and pricing analysis reports in accordance with the FAR/DFARs, DCAA pricing manuals, or other applicable policies.
• Develop solutions to routine and complex contractual matters to ensure company compliance with contract requirements on assigned programs.
• Review contracts terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification, and all other potential risk areas and recommend risk mitigating strategies.
• Prepare and manage written communications with internal and external customers for assigned contractual matters.
• Ensure timely delivery of all contractual deliverables and submitting invoices, proposals, and data calls.
• Ensure contract requirements are fulfilled, manage contract changes, and maintain historical information.
• Review and assist with negotiations on NDAs and TAs.
• Assist in all financial reporting for contracts.

• Must have capable and effective proposal development skills
• Excellent negotiation skills
• Strong customer relations, analytics, and documentation skills
• Excellent relationship management skills and experience working with internal stakeholders, customers, and partners.
• Strong analytical and research analysis skills
• Self-starter, highly motivated, strong work ethic with a commitment to quality
• Microsoft office suite proficiency, i.e., Word, Excel, Power Point
• Ability to work within a challenging, fast-paced, team-oriented environment
• Ability to work independently
• Ability to multi-task and meet competing, deliverable deadlines
• Detail oriented
• Excellent interpersonal and customer service skills
• Excellent verbal and written communication skills to provide clear status and/or communicate issues
• Ability to adapt to evolving technology

• Bachelor’s degree in business, finance, or related discipline
• At least three (3) years or more years of related experience working with DoD contracts.
• In lieu of degree an associate’s degree and four (4) years additional experience; or six (6) years additional experience
• Experience in contracts from pre-RFP to closeout, including CDRL/financial preparation, contract modifications and financial analysis is required.
• Direct experience with administering and pricing complex contracts.
• Experience with Federal Government contract administration…