Coordinator, Contract Management and Operations

Job Title:

Coordinator, Contract Management and Operations

Location:

Los Angeles, CA- onsite Duration:
Contract - 3 months, possible extension based on business need Pay Range: $25-35/hour W2

Work Hours:

9am to 6pm PT Work Arrangement:
On-site About TSR TSR is a trusted staffing and workforce solutions partner with more than 50 years of experience delivery highly qualified talent to support clients' most critical business and technology initiatives. Through a disciplined approach to sourcing, candidate vetting, and delivery, TSR helps organizations scale teams quickly while maintaining quality and reliability. TSR operates with a global delivery model, leveraging specialized teams to support enterprise clients across North America and beyond.

In June 2024, TSR was acquired by Justin Christian, founder and CEO of BCforward, a global provider of professional services and workforce solutions. This partnership expands TSR's ability to deliver broader capabilities, global delivery resources, and enhanced opportunities for both clients and consultants.

Job Description The Coordinator, Contract Management & Operations supports the end-to-end contract lifecycle for global licensing across multiple regions and lines of business, including Merchandising, Publishing, Promotions, Clip Licensing, and Location-Based Experiences. The role ensures deal accuracy, data quality, timely contract execution, and effective tracking and management of renewals while maintaining compliance with internal policies and controls. The coordinator will operate in a fast-paced entertainment environment, partnering closely with Sales, Legal, Finance, Compliance, System Ops, IT, and offshore execution teams to drive operational excellence through data analysis, issue resolution, and continuous improvement of systems, workflows, and tools.

Responsibilities:
Provide comprehensive contract management support across licensed categories, regions, and lines of business. Review and manage Deal Memo submissions in Salesforce for accuracy, completeness, and timely approvals aligned to business, finance, and legal standards. Serve as a subject-matter expert on Deal Memo requirements, guiding Account Executives and resolving submission gaps. Validate proposed deals against Health Checks Policy and departmental SOPs to ensure compliance.

Perform pre-execution validations and accurate deal setup in License Maestro, including amendment entries and data integrity for complex financial structures. Identify, troubleshoot, and escalate system anomalies affecting contract performance or data quality, partnering with System Ops and IT to resolve defects. Manage UAT testing efforts and provide structured feedback to improve system functionality and user experience. Enhance renewal dashboards, maintain renewal trackers, and partner with Sales to secure timely renewal submissions and progress updates on expiring contracts.

Manage end-to-end IP setup in License Maestro, including rights confirmation and restrictions. Collaborate with offshore execution teams to resolve Zendesk tickets and implement corrective actions for precise financial changes within deal setup. Support related operational activities, including deal approvals, troubleshooting, escalations, and IP creation processes across global regions and business lines. Execute ad hoc projects such as agent transitions, rights acquisition, data clean-ups, process impact assessments, and onboarding or training for Account Executives.

Required Skills &

Qualifications:

3-5 years of relevant licensing industry experience in entertainment or media. Highly analytical with ability to identify root causes and assess downstream impacts of complex issues. Strong financial acumen and understanding of entertainment and licensing industry practices. Solid understanding of general accounting principles; royalty accounting exposure is a plus. Proven ability to interpret and analyze complex contract language with attention to detail and cross-divisional perspective.

Advanced Microsoft Excel skills, including Pivot Tables and VLOOKUP/XLOOKUP; proficiency in Word, Outlook, and PowerPoint. Broad proficiency with business software applications and operational systems, including Salesforce and contract management tools such as License Maestro. Excellent communication skills to liaise with Sales, Legal, Finance, IT, and other partners; effective collaborator and team player who can work independently. Strong time management and organizational…