Tech Pub Librarian​/Maintenance Records Spec

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Full Time Clerical California, MD, US

7 days ago Requisition

Salary Range: $21.00 To $25.00 Hourly

POSITION DESCRIPTION – TECH PUB LIBRARIAN/MAINTENANCE RECORDS SPECIALIST

Job Title: Tech Pub Librarian/Maintenance Records Specialist

Reports to: Director of Maintenance

Classification: Non-Exempt

Time Commitment: Full-time Hybrid Position

Position Summary

The Tech Pub Librarian/Maintenance Records Specialist hybrid position will be responsible for assisting the Maintenance Department with all tasks and duties to ensure smooth, uninterrupted coverage of the library of technical documents as well as all records pertaining to the Department of Maintenance. He/She will be self-motivated and have a basic understanding of the administrative skills required to provide customer service in a diverse environment.

This position plays a critical role in maintaining the integrity of aircraft maintenance operations. Additionally, the position ensures accurate retention and distribution of technical records, which is essential to maintaining the aircraft's Continuous Airworthiness. The specialist also verifies that personnel are properly trained, qualified, and current through a closely monitored training program, supporting safe and compliant maintenance practices.

Essential Functions

• Assist with the aircraft tracking sheets used in scheduling periodic maintenance requirements.
• Assist in maintaining accurate aircraft manuals for the entire fleet including Service Bulletins and any other pertinent reference materials.
• Assist in the control and maintenance of aircraft logbooks.
• Properly categorize, sort and file aircraft documentation generated during the maintenance/modification processes.
• Maintain and update aircraft logbooks, ensuring all maintenance entries and sign-offs are properly documented.
• Track and input aircraft flight hours, landing cycles, and engine cycles to ensure maintenance schedule compliance.
• Organize, categorize, and file all maintenance and modification records in accordance with regulatory and company standards.
• Maintain and control aircraft technical publications, including manuals, service bulletins, and reference materials for the fleet.
• Assist in scheduling periodic maintenance using aircraft tracking sheets and maintenance tracking software.
• Support the development and maintenance of company procedures, programs, and qualification processes.
• Perform regular audits of records to prevent overflying maintenance tasks and ensure accuracy across systems.
• Assist with onboarding and provide orientation or basic training for new team members.
• Perform additional duties as assigned to support department and operational goals.
• Other duties as assigned.

Supervisory Responsibilities

• None

Minimum Qualifications

• U.S. Citizenship is required for this position.
• High School diploma, with at least 5 years of relevant administrative experience preferably in an aviation airport setting with maintenance technicians.
• Excellent diagnostic and problem-solving skills.
• Excellent communication ability.
• Outstanding organizational and time-management skills.
• In depth understanding of diverse computer systems and networks.
• Proficiency using Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Travel

• None

Physical Requirements

• Job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, multi-function printers and smartphones.
• While performing the duties of this job, the employee is required to stand, walk, use of hands and fingers to handle, grip or feel, reach with hands and arms, stoop, kneel, crouch, or crawl and to talk or hear.
• Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
• Position regularly requires standing, walking, use of hands and fingers to handle, grip or feel, reach with hands and arms, stoop, kneel,…