Accounts Receivable Assistant Job California area,Missouri USA,Accounting

Using the cemetery software program, process, reconcile and balance daily transactions, post receivable and ACH (pre-authorized) payments, and prepare and send billing statements
Produce daily reports and maintain applicable files and records
Oversee and assist with phone and walk-in payments as needed
Establish and manage ACH (pre-authorized) accounts for existing and new financed balances
Maintain transaction files and receivable records
Identify all cancelled and declined ACH (pre authorized) payments and contact customers by phone and in writing to resolve issues
Proactively identify and update expiring credit card information for ACH accounts
Notify Superintendent of discrepancies or unresolved issues
Research past due accounts, contact past due contact customers by phone and in writing, resolve billing discrepancies, collect and process payments, negotiate alternatively payment arrangements, and strive to reduce accounts receivable delinquencies
Initiate refunds for cancelled contracts and submit these to the Superintendent for processing
Produce accurate month-end transaction, aging, collection, sales analysis, sales by folio, deferred/realized income, and delinquent receivable activity reports
Submit these reports to the Business and Finance Manager Meet as needed to review
Manage petty cash: obtain cash, disburse funds, get receipts and using Excel, journal entry all transactions and reconcile balances
Maintain records and submit month-end reports
Fixed assets management:
In collaboration with the Superintendent, develop a systematic process that identifies and tracks fixed assets for the purposes of financial accounting, preventive maintenance, and theft deterrence
Assist Superintendent with other tasks and projects as directed
Process all payable and assign correct accounting codes
Support the Superintendent with written communications and other administrative functions as needed
Order operational supplies (mattresses, cups for memorials, etc.) through Amazon as directed
Work directly with The Business and Finance Manager regarding bookkeeping and financial matters as directed
Deposit cash and/ or checks to the bank
Update monthly the Sales Map book
Produce Cost of Sales Report monthly and submit to the Business and Finance Manager. Meet as needed to review.
Plan, implement, manage, monitor and upgrade the cemetery website
Manage and update the telephone voicemail greeting using the TPX
Communications for holidays, after hours or any changes regarding the cemetery
Assist Superintendent in managing the calendar
In the absence of the Superintendent, he/she would take charge of the following
Assign work orders to personnel
Create service schedule for cemetery operations
Make service assignment change of personnel if necessary