Payroll and Benefits Specialist

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Payroll and Benefits Specialist

Looking for work that is both meaningful and challenging? At Missionwell, you can use your payroll expertise to support nonprofit organizations doing important work in their communities.

Missionwell provides HR, accounting, finance, payroll, and administrative support exclusively to nonprofits, including public charities, private and religious schools, and churches. When you join Missionwell, you become part of a mission-driven team helping organizations thrive so they can make a greater impact.

The Payroll and Benefits Specialist is responsible for the accurate, timely, and compliant processing of payroll and benefits administration for multiple nonprofit business partners. This full-time role focuses on payroll operations, benefits support, open enrollment coordination, deduction accuracy, reconciliation, compliance testing support, and related reporting. The Payroll and Benefits Specialist manages payroll from data collection through transmission, reconciliation, reporting, compliance review, and issue resolution, while also helping ensure benefit elections, deductions, invoices, and related records are accurate and aligned across payroll, HRIS, carrier, and broker systems.

The ideal candidate is a dependable payroll and benefits professional with excellent communication and time management skills who can manage multiple payroll calendars, support benefits administration deadlines, explain payroll and benefits matters clearly, and work independently in a fully remote environment. This position serves as a trusted payroll and benefits resource to business partners and collaborates with Missionwell team members, brokers, carriers, vendors, and client contacts to deliver accurate, responsive, and high-quality support.

• Process bi-weekly, semi-monthly, monthly, and off-cycle payrolls accurately and on time for multiple assigned business partners.
• Manage multiple payroll calendars, deadlines, and workflows to ensure all transactions are completed accurately and on time.
• Collect, review, and process timecards, payroll approvals, new hires, terminations, employee status changes, pay rate changes, bonuses, commissions, retroactive adjustments, reimbursements, and other payroll changes.
• Reconcile payroll registers, preview reports, deductions, taxes, accruals, and year-to-date balances before payroll transmission, and validate final payroll reports after processing.
• Process manual checks, payroll corrections, severance payments, and final wages in accordance with applicable federal, state, and local requirements.
• Apply appropriate tax treatment to wages, employer-paid benefits, fringe benefits, stipends, special payouts, and other compensation.
• Calculate and process wage garnishments and other authorized deductions in compliance with applicable requirements.
• Maintain accurate payroll and benefits data by entering, updating, reviewing, and reconciling employee and employer deductions, benefit changes, arrears, corrections, eligibility records, carrier invoices, enrollment records, and vendor reports.
• Administer time and attendance processes and coordinate accurate data flow between timekeeping, payroll, and HRIS systems.
• Coordinate and manage open enrollment activities, including employee communication support, benefit election tracking, system updates, deduction setup, payroll coordination, and post-enrollment review.
• Support broker, carrier, and vendor relationships by helping coordinate information requests, benefit changes, renewals, reporting needs, and issue resolution.
• Assist with benefits testing and compliance support, including gathering data, reviewing benefit-related payroll records, supporting…