Project Management Administrator

Position Summary:

We are seeking a highly organized and detail-oriented Project Management Administrator to support our Project Management team in a fast-paced modular construction and manufacturing environment. This position will play a key role in coordinating project documentation, subcontract administration, insurance requirements, and Procore administration throughout the project lifecycle.

The Project Management Administrator will work cross-functionally with Project Management, Legal, Labor Compliance, Accounting, Purchasing, Field Operations, subcontractors, and project partners to ensure project requirements are accurately documented, tracked, and completed on time.

• Provide administrative and coordination support to the Project Management team across multiple construction and manufacturing projects.
• Coordinate the preparation, routing, execution, tracking, and maintenance of subcontracts, amendments, exhibits, and related project documentation.
• Partner with Legal and Labor Compliance to coordinate subcontractor documentation and project-specific compliance requirements.
• Manage and maintain Certificates of Insurance (COIs), insurance documentation, endorsements, and other required subcontractor insurance records.
• Coordinate and track upstream insurance requests from owners, general contractors, construction managers, and other project partners, including certificates, endorsements, and additional insured documentation.
• Partner with Risk/Insurance and Legal on insurance requests requiring review, clarification, or escalation.
• Track and maintain project permits, licenses, approvals, and other required project documentation, including expiration and renewal dates.
• Maintain accurate and organized project records within Procore and other company systems.
• Support Procore project setup, document management, user administration, workflows, and administrative processes.
• Assist with the development and delivery of Procore training for project management and field personnel.
• Develop and maintain Procore guides, training materials, templates, and standardized processes.
• Monitor outstanding project documentation and proactively follow up with internal teams, subcontractors, vendors, and project partners.
• Maintain reports, and dashboards related to subcontractors, insurance, permits, and documentation.
• Support project closeout activities by ensuring required documentation is complete, organized, and properly archived.
• Identify opportunities to improve project administration processes, documentation standards, and cross-functional workflows.
• Maintain confidentiality and exercise sound judgment when handling contractual, insurance, legal, financial, and project-related information.
• Perform other project administration and coordination duties as assigned by the Director of Project Management.

• 4+ years of experience in project administration, construction administration, contract administration, project coordination, or a related role.
• Experience in construction, modular construction, manufacturing, engineering, or another project-based environment strongly preferred.
• Experience with Procore required.
• Working knowledge of construction documentation, subcontract administration, project compliance, or insurance documentation preferred.
• Experience managing COIs, subcontractor documentation, permits, or insurance requests is highly desirable.
• Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills with the ability to communicate effectively with internal teams and external project partners.
• Ability to work collaboratively with Legal, Labor Compliance, Risk/Insurance, Project Management, Field Operations, and other cross-functional teams.
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Ability to maintain accurate records and handle confidential information with discretion.
• Health, dental, and vision insurance
• 401(k) with company matching
• Paid time off and holidays

The salary range for this position is $75,000 to $85,000 commensurate with qualifications and experience. Final compensation will be determined based on a variety of factors, including but not limited to skills, relevant experience, internal equity, and market data.

This position will be onsite in our Perris, CA location.