Property Assistant

Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

*** This position is for a Property Assistant in Westlake Village, Ventura County, CA***

As a Property Assistant, you will be involved in all aspects of the day-to-day operations for a commercial office portfolio. You are highly organized, detail-oriented, and proactive with the ability to manage a high volume of administrative and operational responsibilities while maintaining accuracy and meeting deadlines. Whether you’re beginning your career in commercial real estate or bringing previous experience, you are eager to learn, take initiative, and contribute to a collaborative team.

You thrive in a fast-paced environment and take ownership of your responsibilities. You are comfortable balancing competing priorities, communicating professionally with tenants and vendors, and working collaboratively with the property management team to ensure efficient property operations and exceptional tenant service.

• Process a high volume of invoices on a weekly basis, ensuring accurate coding and timely submission
• Assist with accounts receivable tracking, payment inquiries, and other financial administrative functions
• Maintain vendor and tenant records, track certificates of insurance, and monitor compliance requirements
• Assist the property management team with financial documentation, expense tracking, and other recurring reporting requirements
• Maintain accurate records, manage recurring deadlines, track outstanding items, and proactively identify and follow up on tasks requiring attention
• Develop and maintain strong relationships with property owners, tenants, vendors, and contractors
• Respond to tenants' needs in a timely manner to ensure lease obligations are met
• Successfully manage all administrative tasks, including work orders, service requests, processing building access requests, and maintaining property records

• Previous experience in commercial real estate, property management, or an administrative support role is preferred, but not required
• Strong organizational and time management skills, with the ability to prioritize multiple responsibilities and deadlines
• Excellent written and verbal communication skills
• Strong attention to detain and a commitment to accuracy, particularly when handling financial and administrative tasks
• Strong decision-making capabilities and the ability to provide a high level of service to tenants
• Excellent customer service skills; proactive, results-oriented, and resourceful
• The ability to meet deadlines without compromising accuracy or quality
• Familiarity with real estate software such as Yardi, Angus, and similar platforms is a plus
• Proficiency in Microsoft Office, particularly Excel and Outlook
• Experience with contracts, lease agreements, accounts payable, and invoice processing is a plus
• The ability to adapt to changing priorities and maintain a positive, collaborative attitude in a fast-paced environment

Area/Location Specific:
Westlake Village, Ventura County, CA

Approximate Hourly Range for this Role: $23.11/hour to $31.25/hour

Our compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target salary for new hires in this position across all national locations.…