Floral Studio Coordinator

Floral Full Time Manual Labor Brisbane, CA, US

Salary Range: $22.00 To $26.00 Hourly

The Floral Studio Coordinator supports the daily administrative and operational activities of the Floral Department, with a primary focus on inventory accuracy, floral shop organization, product transfers, purchasing documentation, order tracking, and project deadlines.

Working directly with the Floral Design Manager, this position coordinates inventory movements, prepares and submits purchase orders, tracks product availability and incoming orders, and maintains accurate departmental records. The role serves as a primary point of communication with Sales, Project Coordinators (PCs), Project Managers (PMs), and internal operational departments to ensure project requirements, deadlines, and outstanding needs are clearly communicated and followed up on.

Additionally, the Floral Studio Coordinator supports floral shop organization, inventory counts, product returns, and daily administrative activities. The position requires strong organizational skills, attention to detail, proactive communication, and consistent follow-through to support efficient departmental operations. The position also requires active participation in daily floral studio operations, including basic floral preparation, product handling, and general shop support as needed.

• Maintain accurate floral inventory records, including product descriptions, quantities, locations, images, and inventory codes within the company's inventory system.
• Assist with the physical handling, inspection, organization, and preparation of floral products and materials to support inventory accuracy and daily production needs.
• Coordinate regular inventory counts, cycle counts, and audits to verify physical inventory against system records.
• Track product availability, stock levels, damaged items, and inventory discrepancies, communicating findings directly to the Floral Design Manager.
• Ensure accurate check-in and check-out documentation for floral products, materials, and equipment.
• Prepare and document inventory adjustments and corrections according to established company procedures and approval requirements.
• Track reusable floral materials, containers, decorative items, and department equipment to support product accountability and availability.
• Identify inventory shortages and replenishment needs ahead of upcoming events and production deadlines.
• Maintain accurate documentation of inventory movements, discrepancies, damaged products, and corrective actions.

• Coordinate daily floral shop organization, product storage, labeling, and inventory accessibility.
• Assist with basic floral preparation, including unpacking, sorting, conditioning, organizing flowers and supplies, and other hands-on studio activities as needed.
• Support organized storage areas for fresh flowers, artificial floral products, containers, decorative materials, and department equipment.
• Coordinate product movements between the Floral Department, Shipping, Receiving, Warehouse Operations, and other internal departments.
• Prepare, track, and follow up on product transfers, including transfers between San Francisco and Las Vegas.
• Ensure transfer requests, approvals, shipping documentation, and inventory system transactions are completed according to company procedures and established deadlines.
• Communicate transfer requirements, shipping schedules, product availability, and return expectations with the appropriate departments.
• Track outstanding transfers and returns to ensure products are received, inspected, and properly recorded.
• Identify opportunities to improve floral shop organization, product accessibility, inventory accuracy, and daily workflow.
• Prepare and submit purchase orders (POs) according to approved project requirements, department needs, and company purchasing procedures.
• Coordinate purchasing requests with the Floral Design Manager and obtain required approvals before submitting orders.
• Serve as a primary point of contact with floral suppliers and vendors regarding product availability, pricing, order confirmations, delivery schedules, and purchasing inquiries.
• Maintain regular communication with vendors to coordinate orders, confirm product specifications, and ensure timely deliveries.
• Track outstanding purchase orders, vendor confirmations, expected delivery dates, and order status.
• Follow up with…