Office Assistant; Temporary Bilingual at Ventura College

Overview

Office Assistant (Temporary Bilingual Assignment) at Ventura College
Ventura County Community College District

Salary: $23.11 Hourly

Job Type: Classified

Job Number:

Location: Ventura College (Ventura CA), CA

Department: VC - Student Affairs

Closing: Continuous

Description: This recruitment is being conducted to fill a temporary assignment and not to establish an eligibility list for regular appointments. Employees hired in this capacity are at will and do not accrue property interest in the assignment nor are they eligible for benefits. There is currently one bilingual (English/Spanish) temporary position located at Ventura College in EOPS. Applicants will be required to pass the district s bilingual examination.

This pool will remain open until the temporary vacancy has been filled.

Under the general supervision of an assigned supervisor, perform a variety of office support, clerical, and routine secretarial duties of a general or specialized nature.

• Serve as receptionist for assigned area; receive office and telephone callers; provide general and technical information in accordance with established guidelines.
• Verify and review materials such as applications, records, files, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness; collect and process appropriate information.
• Prepare, review, edit, and proofread a variety of documents from rough draft or verbal instruction; disseminate information as appropriate.
• Maintain accurate and up-to-date files and records; develop and monitor logs and reports; generate reports from databases; verify accuracy of information and research discrepancies.
• Perform routine clerical accounting duties and responsibilities pertaining to financial record keeping and reporting; compile information for statistical and financial reports; maintain accounting records and logs.
• Produce newsletters, brochures, technical handouts, and other documents using desktop publishing software and related applications.
• Receive, sort, and distribute incoming and outgoing correspondence.
• Maintain office supplies and inventories; prepare requisitions and purchase orders; manage work orders.
• Maintain calendar of activities, meetings, and events; schedule appointments; reserve facilities as needed.
• Assist in the preparation and distribution of meeting agendas and minutes.
• Make travel reservations and process travel and expense forms.
• Assist in training and providing work direction to student workers.
• Work collaboratively with faculty, staff, students, and stakeholders from diverse communities; demonstrate cultural humility, sensitivity, and equity-mindedness in daily work.
• Perform related duties as required.

Note: Essential duties are indicated by the term  E  in the original posting. This line has been simplified to reflect essential duties in plain text.

Education
:
Graduation from high school or evidence of equivalent educational proficiency.

Experience
:
One year of responsible clerical experience involving public contact and computer/office applications OR two years of customer service experience requiring computer applications.

To apply, please visit

The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD s three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities, career technical training, basic skills instruction, and community services. VCCCD is committed to recruiting and employing a diverse and qualified group of employees and does not discriminate on the basis of any protected characteristic.