Executive Assistant to President; Temporary

Executive Assistant to the President (Temporary Assignment)

Salary: $36.38 Hourly

Job Type: Classified

Job Number: Provisional-085

Location: Oxnard College (Oxnard CA), CA

Department: OC - President

Closing: 12/14/2025 11:59 PM Pacific

This recruitment is being conducted to fill a temporary assignment and not to establish an eligibility list from which regular appointments will be made. As such this recruitment may close at any time. Employees hired in this capacity are considered at will, do not accrue property interest in the assignment, and are not eligible for benefits. This pool may also be used to fill temporary vacancies at Moorpark and Ventura Colleges.

There is currently one temporary position located at Oxnard College.

• Provide complex administrative secretarial support to the President, relieving the administrator of a variety of clerical, technical and administrative duties; coordinate between the President and the public, students, staff and other campus officials; assist in resolving issues as appropriate.
• Perform complex and responsible administrative assistance duties requiring specialized knowledge of an assigned area of educational administration.
• Review and proof files, forms, records, documents and contracts for accuracy, completeness and conformance to applicable policies, procedures, rules and regulations.
• Assist the President in developing procedures to expedite transmittal of information or facilitate implementation of policies and programs.
• Maintain current financial and budget information; monitor budget expenditures; post entries in account books, reconcile bank statements and make deposits as assigned; prepare, review and issue check requests as required.
• Prepare items for Cabinet agendas and Board agendas; assure accuracy and completeness of material submitted.
• Collect and compile statistical and financial data and other information for inclusion to special and periodic reports; prepare special reports as necessary; research information and establish appropriate formats.
• Initiate and answer telephone calls; screen and direct calls and visitors to appropriate personnel; schedule and confirm appointments and meetings and maintain administrator's calendar; arrange travel accommodations as necessary.
• Provide information and assistance in person or by telephone regarding assigned program, established practices, policies and procedures to the faculty, staff, administrators, students and the general public.
• Operate a computer to enter and retrieve data, maintain records and generate reports; prepare presentations; update and monitor budget, utilize word processing, database, spreadsheet, and other software required by position.
• Take and transcribe dictation, including confidential material; prepare a variety of correspondence, memoranda, reports and other materials; compose and edit correspondence; record and transcribe minutes from a variety of meetings.
• Open, route and sort mail; identify and refer matters to the President in order of priority; receive visitors, schedule appointments, screen visitors and telephone calls and refer to appropriate staff members.
• Maintain a variety of complex files and records often involving materials of a confidential nature.
• Maintain confidentiality of records and information, including information regarding Board, District, personnel, student or controversial matters.
• Coordinate communication and activities with other District departments and personnel, students, educational institutions, vendors and other outside organizations and the public.
• Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities.
• Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes.
• Train and provide work direction and guidance to others as assigned.
• Perform related duties as assigned.

Any combination equivalent to: two years of college-level coursework in secretarial science, office technology or related field, and four years increasingly responsible administrative assistance experience.

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