Crewing Coordinator

Job in Camborne, Cornwall, TR14, England, UK

Listing for: Acteon Group Operations (UK) Limited

Full Time position
Listed on 2026-06-22

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Clerical

Salary/Wage Range or Industry Benchmark: 40000 GBP Yearly GBP 40000.00 YEAR

Responsibilities include the following:

Create intercompany technician´s order including the calculation for the offshore/onshore rate and the Mob/Demob Lumpsum
Create invoices for intern and extern
Arrangement of flights, hire cars, accommodation, and other travel for personnel:
- Coordinate the travel arrangements with the personnel and our travel agent with selecting the best offer and the best routes and book the travel according to ACTEON travel regulations.
- To pay attention on the internal travel regulations of 11 hours and staying up to date with latest travel advice and restrictions, sharing updates with wider team
Arrangement of visas and work permit for personnel:
- To correctly fill out the LOI applications with the right passports, send out the supporting documents and arrange the visa appointment
To generate travel instruction emails and the entry regulation to personnel prior to any mobilization/demobilization.
- To work together with HSE Manager in creating the Travel Risk Assessment document before the personnel mobilized
- To send the travel email together with Flight arrangement, hotel booking, transportation arrangement, travel risk assessment, International SOS report, visa and work permit.
To update the IT program such as SharePoint and HRWorks in line with the latest changes:
- Upload documents in SharePoint when new passports and visas received, update its validity and to take care of travel request in HRWorks before the personnel will be mobilized, update the start and end-date based on the travel details.
Crew Matrix and project registration assignment:
- To register the personnels into the client´s online system and upload the documents
- To create the crew matrix for the project
Work Certificate assignment:
- Collecting and verifying the correctness of Work Certificates based on the Personnel mobilization/demobilization date (their flight tickets)
- Communicating with Personnel for clarification, revision, and follow-up on updated Work Certificates if needed.
Actively join the Weekly Teams Meeting, such as Resource Planning Meeting and Crewing Meeting every week to discuss about the project
Supports emergency out of hours cover where required

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