Accounting Coordinator

Accounting Coordinator

Organization: Hyatt Regency Chesapeake Bay Golf Resort, Spa and Marina

Summary: The Accounting Coordinator supports day‑to‑day accounting operations with a focus on accuracy, timeliness, and great internal service. You’ll be the go‑to for payables/receivables processing, daily revenue reconciliations, cash controls, and month‑end tasks that help the team deliver clean, audit‑ready financials.

• Validate invoices (3‑way match to PO/receipts).
• Set up/maintain vendors (W‑9 collection, remittance details) and prepare weekly payment runs.
• Research and resolve discrepancies, credits, and aging items.
• Support purchasing card function, as assigned by ADOF or Purchasing Director.

• Issue and audit virtual and house banks in accordance with cash handling policies and standard operating policies.
• Prepare weekly deposit (including logging manual vault drops).
• Process due backs and petty cash, as necessary.
• Process general cashier check request and change order requests, as necessary.

• Create and send invoices/statements; apply payments and manage postings.
• Third‑party payment reconciliation and application.
• Collaborate intra‑departmentally to ensure all accounts are clear (Transient, Group, Membership).
• Support AR collections efforts and process payment arrangements with clients as needed.
• Maintain tax‑exempt documentation and chargeback responses.
• Issue, maintain inventory, and reconcile Resort Cards (STS).
• Reconcile Gift Certificates and Gift Cards.

• Reconcile prior‑day revenue, tenders and tax reports to PMS/POS.
• Respond to daily tickets within required timeframe (SOX).
• Distribute daily financial report.
• Process and route daily documents for approval (S&P, Voids, Negative Postings, etc.).

• Reconcile balance sheet accounts as assigned by ADOF.
• Send required backup to BPO by deadlines.

• Assist with journal entries, accruals/deferrals, and closing checklists.
• Maintain schedules (fixed assets, prepaid amortization, 1099 tracker).
• Produce routine reports: AP aging, AR aging, sales/use tax support, revenue summaries.
• Assist with journal entries as requested by ADOF or DOF.

• Uphold documented SOPs, segregation of duties, and approval matrices.
• Support audits (internal/external), 1099 year‑end, and sales/use tax filings.
• Champion data integrity and confidentiality (PCI/PII awareness).

• Partner with Operations, Purchasing, Information Technology and HR/Payroll on cross‑functional items.
• Field questions with clear, helpful communication.
• Data entry and filing as needed.
• Other duties as assigned by Director of Finance and Assistant Director of Finance.

The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

• Competitive Salary: $20.00/hour
• Health Benefits:
  
  Medical, dental, and vision insurance starting after just 30 days
• Perks & Discounts:
  • Free and discounted room nights
  • Friends & family rates at Hyatt properties
  • Discounts on food and beverage
  • Exclusive savings on tech, wellness apps, and more (e.g., Apple, AT&T, Headspace)
• Work‑Life Balance:
  Paid time off, including new child leave
• Retirement Support: 401(k) matching (up to 4%) and employee stock purchase plan
• Growth Opportunities:
  Tuition reimbursement and robust training programs
• Everyday Conveniences:
  Meal credit for employees

• 1‑3 years of hands‑on accounting experience (AP/AR, reconciliations); hospitality or multi‑outlet environment a plus.
• Working knowledge of Microsoft Office Suite and an accounting system (e.g., Oracle) and hospitality systems exposure (e.g., Opera, POS) is a plus.
• Comfort with high‑volume, detail‑heavy workflows and strict deadlines.
• Clear, professional communication and a service mindset.
• Education:
  
  Associate’s Accounting/Finance preferred (or equivalent 1‑3 years' experience).

• Primarily Monday–Friday; occasional month‑end or audit support after hours.
• On‑site/in‑person role with standard office equipment; light lifting as needed.