Executive Assistant

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Administrative:
Greets visitors, Answers/transfers phone calls, take messages and maintain internal telephone listing, Schedules appointments and meetings, maintains calendars, distributes mail, orders supplies, etc. Primary Notary of the County Councils Office, limited to County items, Preparation and distribution of constituent letters, Manages files of departmental contracts, leases, agreements, grants, etc., Maintains record and retention schedules, Distributes various communications to department heads, external organizations and other government entities, Contributes to special projects as assigned by the County Manager and assists other departments, as needed, Communicates directly with residents in response to inquiries about County government;

refers inquiries to subject matter experts when applicable.

• High School Diploma (Associates degree preferred) with three or more years of administrative experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Knowledge of standard office procedures and office software, to include Microsoft Office.
• Possess strong written and verbal communication skills and organizational and multitasking skills with attention to detail and accuracy.
• Familiarity with local government operations and administrative procedures preferred.
• Possess a high level of integrity, with the ability to maintain confidentiality and handle sensitive information with discretion.
• Be or become a Notary Republic within first year of employment.
• Possess a valid drivers license.

Physical requirements and working environment:
Must be physically able to operate a variety of machinery and equipment including a computer, copier, telephone, and communications equipment. Must be able to use body members to work, move or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to twenty pounds of force occasionally, and/or up to ten pounds of force frequently.

Physical demand requirements are at levels of those for light work. Must be able to stand, walk, and traverse department and community for extended periods. Capable of ascending stairs and pedestrian areas as needed. Clear vision and hearing, including the ability to communicate effectively in various environments. Other:
May be required to work on religious holidays. Regular and predictable attendance is required. Must work cooperatively with others. When position requires vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by Dorchesters safe driving policy.

Americans with Disabilities Act Compliance:
Dorchester County is an Equal Opportunity Employer. ADA requires Dorchester County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

• Mid-Senior level

• Contract

• Administrative
• Industries:
  Government Administration