Judiciary Clerk

Judiciary Clerk – Maryland State Law Library

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Essential Job Functions

• Perform daily case processing duties, including a high volume of data entry for civil, criminal, and juvenile case types.
• Receive cases/pleadings, perform cashiering duties, and process fees using a computerized cash register.
• Deliver cases/pleadings to appropriate desks for docketing, assist with maintenance of court files, and issue summonses, subpoenas, and orders.
• Provide customer service to customers, attorneys, and court‑related agencies in person and by telephone, following office guidelines and policies.

Essential Duties and Responsibilities

• Greet and assist the general public and court‑related personnel, responding to inquiries about completing court‑related forms and court policies.
• Prepare case files and ensure all necessary documents are complete and accurate per established procedures.
• Process and maintain case files by reviewing pleadings, typing docket information, and establishing case files.
• Enter new cases and update existing case information in the court's data system.
• Review and process legal documents such as bench warrants, bond forfeitures, subpoenas, summonses, appeals, continuances, and commitment papers.
• Receive, enter, and account for all monies received by the court for fines, court costs, and other fees using a computerized cash register.
• Perform other duties as assigned.

Education: High school diploma (or GED equivalent).

Experience: One (1) year of work experience in court operations or in the fields of criminal justice, parole and probation, legal, or financial services.

Additional qualifications: A Bachelor’s Degree, a Paralegal/Associate Degree or 60 college credits, or a Paralegal Certificate may substitute for the required work experience.

• General office practices, procedures, and equipment.
• Standard legal forms and documents used in the judiciary.
• Basic English and arithmetic skills.
• Customer service and problem‑tactful handling.
• Active listening, empathy, problem solving, and communication.
• Accuracy and attention to detail.
• Typing on a personal computer and typewriter.
• Use and maintenance of alphabetical and numerical filing systems.
• Use of standard office and business equipment such as PCs, word processors, spreadsheets, database software, copier, register, scanner, and fax machine.
• Understanding and abiding by department rules, regulations, and procedures.
• Effective verbal and written communication with the public, law enforcement, attorneys, and court officials.
• Exercise of tact, diplomacy, and impartiality in dealing with the public, law enforcement, and attorneys.
• Adherence to procedures, verbal and written instructions, and protocols for any assignment.
• Use of proper grammar, punctuation, and spelling.
• Exercise of independent judgment in interpreting and applying policy, procedure, rule, and law.

Sedentary work; occasional lifting of up to 10 pounds. Requires sitting most of the time, with occasional walking and standing.

Microsoft Office, MDEC, Adobe Suite, SharePoint, Odyssey.