Accounts and Compliance Administrator; HUHRE

• Full-time
• Work Format:
  Hybrid
• Salary Grade: 055
• FLSA Status:
  Non-exempt

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard University Central Administration?

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

Harvard University Housing & Real Estate (HUHRE) is a department within Harvard Campus Services, a multi-department organization within Harvard’s Central Administration. HUHRE supports the University’s educational and research efforts by offering Harvard affiliates a wide array of housing and real estate services in University-owned properties which are conveniently located, competitively priced, and professionally managed to residents and tenants alike. HUHRE serves as the asset manager for Harvard’s portfolio of commercial spaces and centrally stewarded institutional assets, overseeing the leasing and operations of University-owned institutional space for Harvard affiliates and commercial spaces for rent by private retail tenants within the Cambridge, and Greater Boston area.

HUHRE manages a broad range of initiatives and assets to help support the Harvard community. These include, but are not limited to:

Harvard University Housing & Real Estate and Harvard Campus Services are committed to cultivating an organization that is diverse, equitable, and inclusive.

Invoicing and Purchasing

• Processes capital project and departmental invoices for HUHRE.
• Ensures departmental purchasing card compliance, and that purchasing approvals align with University policies and best practices.
• Facilitates HUHRE compliance with deadlines and documentation for each mid-year and end of the fiscal year, coordinating with Campus Services Finance.
• Provides finance and compliance training resources to new hires.
• Represents department in Campus Service-wide financial and compliance initiatives.
• Serves as principal source of information on complex University and sponsored fiscal policies and procedures. Interprets Campus Services finance or procurement guidelines and policies and advises staff on existing options or alternatives and effectively recommends appropriate courses of action.
• Manages HUHRE accounts with key vendors, billing, and invoices; ensures vendor compliance with University purchasing/payment standards.
• Serves as main contact for the appropriate HUHRE vendor/partner service accounts and contracts.
• Processes payments for vendor invoices in Buy2
  
  Pay, including set-up in the accounts payable vendor database. Works with vendors to resolve payment issues.
• Works with the HUHRE Leadership team and vendors to identify and resolve discrepancies with payments and invoices.
• Assists with processing HUHRE payments including vendors invoices, individual reimbursements, and other accounts payable and receivables.
• Engages other administrative support staff as needed to accomplish work or complete projects; acts as resource and provides backup support for other administrative staff within HUHRE as needed.
• Coordinates with HUHRE Procurement liaisons as needed for purchasing and accounts compliance.
• Coordinates and books travel for HUHRE as needed, including air/ground transportation,…