Executive Administrative Associate

Executive Administrative Associate

We’re hiring an Executive Administrative Associate to support a high-profile leader at a world-renowned business school. This role is ideal for someone with sharp organizational skills who enjoys fast-paced, purpose-driven work in a structured yet collaborative academic environment.

• Work at a globally respected university known for innovation and leadership
• Up to $40 per hour based on experience – competitive pay in a prestigious setting
• High-impact, visible role supporting a faculty member who’s shaping the future of business
• Access to top-tier perks – free classes, campus wellness programs, networking events
• Join a mission-driven, professional environment that values clarity, flexibility, and initiative

• Manage a dynamic calendar and act as primary contact for all scheduling updates
• Support course operations: handle materials, manage waitlists, and assist with class logistics
• Coordinate logistics for events and guests: travel, catering, setup, and cleanup
• Track workflows and projects using tools like Asana, Zoom, and Google Calendar

• 3+ years of administrative experience with calendar and executive support
• Strong communication skills and attention to detail
• Proficient with Google Calendar for high-volume scheduling
• Experienced with task management tools such as Asana

Pro Pivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.