Junior Executive Assistant

Junior Executive Assistant - up to $40/hour

We are seeking a highly organized Junior Executive Assistant to support a senior academic leader with daily calendar coordination, course preparation, and event logistics.

This is a great opportunity for a Senior Administrative assistant or Admin Level II to work with a well-known and popular Faculty member at one of the premier business programs in the world.

The pay for this role is up to $40/hour based on experience and has an on-site work set-up in Cambridge, MA

• Coordinate complex calendar scheduling in real-time, ensuring alignment with daily availability and ongoing commitments
• Serve as the central point of contact for internal and external meeting arrangements
• Support academic course preparation, including assembling course packets, drafting syllabi, and managing class waitlists
• Organize logistics for academic events such as conferences, guest lectures, workshops, and student dinners
• Arrange travel and accommodations primarily for visiting guests and speakers
• Communicate regularly with the Faculty Director to ensure seamless support throughout the day

• Minimum 3 years of recent administrative experience in a professional office setting
• Demonstrated success managing complex calendars and coordinating meetings with multiple stakeholders
• Experience supporting high-level executives or faculty in a fast-paced environment

• Prior experience supporting event coordination or logistics in an academic or nonprofit setting
• Exposure to student-facing support functions, such as class enrollment or academic scheduling

• Proficient with Google Calendar for high-volume scheduling
• Strong Zoom meeting setup and coordination skills
• Experienced with task management tools such as Asana
• Ability to work on-site in Cambridge, MA

Pro Pivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.