Senior Administrative Associate

Senior Administrative Associate

We are seeking a Senior Administrative Associate to provide advanced administrative and faculty support in a dynamic academic environment. This position plays a critical role in ensuring smooth operations across teaching, research, and events, while serving as a trusted resource for faculty and staff.

• Pay:
  Up to $35/hr
• Work alongside world-class faculty and staff in an engaging academic environment
• Grow your expertise in faculty support, operations, and event management
• Be part of a collaborative, professional team where your work makes a real impact

• Support faculty with course preparation, presentation design, and academic project
• Manage complex calendars, high-level meetings, and domestic/international travel
• Record and distribute meeting minutes with timely follow-ups
• Process reimbursements, purchases, and budget reconciliations
• Coordinate events, programs, and maintain accurate faculty/public content
• Oversee shared office spaces, conference room scheduling, and daily operations

• Bachelor’s degree
• Minimum 5 years of administrative experience in a professional office setting
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational, problem-solving, and communication skills

• Background in higher education
• Experience with SAP or Concur systems

Pro Pivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.