Senior Administrative Assistant

Senior Administrative Assistant

Location:

Cambridge, MA (Takeda Pharmaceutical)

Senior Administrative Assistant reporting to the Vice President of the Dermatology Franchise; this role provides comprehensive administrative and executive support to senior leaders. It involves managing office operations, coordinating complex tasks, overseeing calendars and meeting logistics, and facilitating strategic communications. The position contributes to Takeda's mission and operational excellence by ensuring effective organization and proactive support.

• Coordinate executive calendars, schedule and set up meetings, and manage meeting logistics using Microsoft Outlook
• Book and coordinate domestic and international travel, including flights, hotels, transportation, and itineraries
• Manage office supplies efficiently, ensuring all resources are available for smooth office operations
• Handle multiple tasks simultaneously with precision under minimal supervision
• Input data accurately into digital systems, maintaining integrity and confidentiality of information
• Process invoices and manage budget allocations with attention to detail and accuracy
• Communicate effectively over the phone, providing clear information and routing calls appropriately
• Create and deliver engaging presentations, utilizing strong communication skills to influence and inform audiences
• Organize tasks and priorities effectively, ensuring timely completion of assignments
• Maintain professionalism in all interactions, upholding the company's reputation and values
• Manage time efficiently, meeting deadlines and managing workload effectively
• Produce well‑written documents, demonstrating strong writing and grammar skills
• Engage in strategic communications, skillfully handling complex interactions with internal and external stakeholders
• Provide assistance and training to lower‑level employees

• Advanced proficiency with Microsoft Outlook, including calendar and meeting coordination across multiple time zones
• Experience using AI tools to drive efficiency and innovation
• Experience booking and coordinating travel logistics
• Strong office supply management skills, ensuring resources are available for smooth operations
• Ability to handle multiple tasks simultaneously with precision and minimal supervision
• Accurate data entry into digital systems, maintaining integrity and confidentiality
• Effective telephone communication skills, routing calls appropriately
• Attention to detail, ensuring accuracy in all administrative tasks
• Strong presentation skills, influencing and informing audiences
• Prioritization and time‑management skills, ensuring timely completion of assignments
• Professional demeanor and commitment to the company’s reputation and values
• Strong written communication and grammar skills
• Experience in strategic communications, managing complex stakeholder interactions

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best‑in‑class patient support programs. Takeda is a patient‑focused company that inspires and empowers employees to grow through life‑changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace in which our teams share a commitment to deliver better health and a brighter future to people worldwide.

This position is currently classified as “hybrid” in accordance with Takeda's Hybrid and Remote Work policy.

U.S. Hourly Wage Range: $28.27 – $44.42

The hourly wage reflects the anticipated range for this position. The actual wage offered may depend on qualifications, experience, skill set, education, certifications, and location.

Benefits:
Medical, dental, vision insurance, 401(k) plan with company match, short‑term and long‑term disability coverage, basic life insurance, tuition reimbursement, paid volunteer time off, company holidays, well‑being benefits, up to 80 hours of sick time per year, and up to 120 hours of paid vacation for new hires.

Takeda is…